Founded in 2017, Wayve is the leading developer of embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.
Fleet Operations Coordinator
The Fleet Operations Coordinator acts as the operational backbone for global fleet enablement activities, combining coordination, logistics, compliance management, training administration, and process improvement.
Key Responsibilities
Fleet Operations Coordination
- Coordinating administrative workflows across global fleet operations
- Acting as a central liaison between Fleet Ops, Field Engineering, Finance, and Training
- Managing shared operational inboxes and calendars
- Supporting standardisation of operational processes across regions
Training & Onboarding Administration
- Scheduling and coordinating training sessions
- Managing attendance, onboarding schedules, reminders, and certifications
- Preparing and distributing training materials
- Tracking mandatory and compliance training completion
- Maintaining accurate training records and databases
Compliance & Documentation
- Maintaining fleet documentation such as insurance, registrations, and MOTs
- Supporting audit readiness and operational reporting
- Ensuring operational records remain accurate and compliant
Vendor & Financial Coordination
- Coordinating vendors for maintenance, logistics, and training
- Supporting invoice tracking, reconciliation, and procurement
- Managing operational consumables and fleet-related assets
Fleet Logistics & Operational Support
- Supporting vehicle logistics, demos, repairs, and replacements
- Assisting with incident documentation and operational reporting
- Identifying inefficiencies and driving process improvements
Communications
- Coordinating operational updates across teams
- Supporting newsletters and internal communications
- Helping Recruitment coordinate assessment days where needed
At Wayve, we are committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.
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