Support Services Facilities: Stores/Warehouse

Summary

This is a non-operational role supporting the appropriate function.

The job holder will monitor, log and x‑ray all deliveries to the establishment and delivery to the relevant internal/external location. This is a support job with no line management responsibilities.

Responsibilities, Activities and Duties

• Monitor, log and x‑ray all deliveries to the establishment and deliver to relevant areas.
• Request, process and receive goods using Prison finance system when required.
• Prepare and process requisitions, receive goods, and ensure stock levels are maintained through inventory systems.
• Supervise prisoner workforce in relevant areas.
• Prepare completed manufactured goods for distribution to other establishments.
• Receive and distribute staff uniform, carry out clothing exchange duties (kit change) and transport laundry on a weekly basis.
• Comply with waste management adhering to COSHH regulations.
• Monitor outside storage areas and containers maintaining accurate details.
• Undertake general forklift truck and Heavy Goods Vehicle (HGV) duties.
• Undertake vehicle checks.
• Receive and document all recorded prison mail.
• Distribute/remove office furniture/equipment as required.
• Respond appropriately to invoke emergency procedures in line with Local Security Strategy and National Security Framework. Any initial decisions or actions will need to be referred to management.
• Log materials used and assist with stocktaking of tools, equipment and materials.
• Ensure waste is reduced and work areas are safe, clean and tidy while in progress.
• Inform manager to ensure sufficient levels of stock are maintained.
• Ensure allocated planned maintenance and small repairs are carried out via the computer aided facilities management system.
• Carry out project work when required.
• Advise on sufficient levels of stock, request procurement of goods and services, and ensure materials used are logged and fit for purpose.
• Escort technical contractors, supervising them in accordance with Local Security Strategy.
• Maintain regular communications via radio net in line with Local Security Strategy.
• Act as banksman directing operation of some plant equipment or machinery.
• Responsible for tools and plant machinery, carrying out checks at regular intervals and completing relevant documentation in line with Local Security Strategy and National Security Framework.
• Comply with Health & Safety policies, procedures and legislation for statutory and mandatory compliance.
• Drive estates vehicles and operate plant equipment.
• Operate within command mode in line with local contingency plans.
• Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner.
• Assemble products on site when required.
• Carry out pest control prevention measures across the estate when required.
• Contribute to prisoner reports including parole and sentence planning.

Technical Requirements

• Basic knowledge of role and required training and courses in work area.
• Compliance with relevant Health & Safety policies and legislation.
• Completion of forklift driving course and maintenance of industry‑based standards.
• Completion of a manual handling course and basic security awareness; training in break‑away techniques if required.

Hours of Work and Allowances

HMPPS Staff on closed pay structures only.

Additional Conditioned Hours Pensionable (ACHP) – staff moving from a closed 39 hour pay structure will be eligible for the two protected pensionable additional committed hours (ACHP). They will work a 39 hour week consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid at plain time pensionable rate.

Benefits

• Hybrid working arrangements where business need allows.
• Flexible working patterns including part‑time, flexible and job‑sharing subject to business needs.
• Bank, public and privilege holidays entitlement integrated with annual leave.
• Choice of two pension schemes.
• Season ticket advance eligibility after two months’ service.
• Training and development opportunities across a range of areas, including security and diversity training, induction programme, and promotion programmes.

EEO

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries with right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status under the EUSS
• Individuals with limited leave to remain or indefinite leave to remain eligible for EUSS
• Turkish nationals and certain family members who have accrued right to work in Civil Service

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