UCL AC Mobile Materials Coordinator

About Artic Building Services

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring smooth operation of mechanical, electrical and hard FM plant.

Mobile Materials Coordinator – UCL AC Runner

Job Description

As the UCL AC Runner, you will support HVAC and building services operations across the UCL campus. Responsibilities include transporting parts and equipment, assisting engineers on‑site and ensuring operational efficiency.

Key Responsibilities

• Transport and Logistics
  • Pick up and deliver parts, tools and equipment to UCL sites and suppliers.
  • Utilise the company van for daily tasks, with the option to take it home overnight.
• On‑Site Support
  • Assist HVAC engineers with installation, maintenance and repair tasks under supervision during downtime.
  • Support the filter team in replacing ventilation filters across the UCL campus.
• Logistics Coordination
  • Manage paperwork and inventory to ensure smooth workflow and compliance with project timelines.
• Commercial Engagement
  • Identify and communicate potential additional work or sales opportunities during site visits.
• Adaptability
  • Flex hours and problem‑solving approaches to meet project demands and client needs.

Essential Requirements

• Valid UK or Commonwealth driver’s licence (holders of Commonwealth licences must reside in the UK for less than one year).
• Strong organisational skills, with the ability to manage time, paperwork and multiple tasks efficiently.
• Proven teamwork experience and a “can‑do” attitude.
• Willingness to work flexible hours and adapt to changing priorities.

Desirable (not essential)

• Prior experience in HVAC or building services environments.
• Understanding of logistics or facilities management processes.

Personal Attributes

• Positive, proactive mindset; demonstrated enthusiasm, reliability and commitment to excellence.
• Commercial awareness; ability to recognise and act on opportunities for added value.
• Health and safety compliance; commitment to upholding all company safety policies and procedures.

What We Offer

• Holiday allowance: 25 days plus bank holidays.
• Sickness scheme.
• Pension enrolment after 3 months service.
• Wellbeing 360.

Equal Opportunity Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran or basis of disability.

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