Overview
LifeArc is a self-funded medical research charity. Our mission is to advance medical research by helping scientists and organisations turn their discoveries into new ways to improve patients’ lives. We are looking for a highly organised Personal Assistant to support our Chief Medical Officer (CMO) and the wider Clinical team.
The Role
As a Personal Assistant within the Clinical department, you will provide comprehensive administrative and secretarial support. You will be the primary point of contact for the CMO, managing a complex diary and ensuring the smooth operation of the clinical leadership function.
Key Responsibilities
- Proactive diary management for the Chief Medical Officer, including scheduling internal and external meetings across multiple time zones.
- Acting as a gatekeeper, managing correspondence, and prioritising urgent matters.
- Organising complex travel itineraries, including flights, accommodation, and visas for international conferences.
- Preparing meeting agendas, taking minutes, and tracking action items for clinical leadership meetings.
- Assisting with the preparation of presentations, reports, and clinical documentation.
- Liaising with external stakeholders, including academic partners, healthcare professionals, and regulatory bodies.
- Processing expenses and managing departmental invoices via internal systems.
- Supporting the wider Clinical team with ad-hoc administrative tasks and event coordination.
Requirements
- Proven experience as a Personal Assistant or Executive Assistant, ideally within a clinical, pharmaceutical, or scientific environment.
- Exceptional organisational skills with the ability to manage multiple competing priorities.
- Strong communication skills, both written and verbal, with a high level of discretion.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel).
- Experience in coordinating international travel and complex meeting logistics.
- A proactive approach with the ability to work independently and as part of a team.
Benefits
- Competitive salary and pension scheme.
- Private medical insurance and dental cover.
- Flexible and hybrid working arrangements.
- Generous holiday allowance.
- Opportunities for professional development within a purpose-driven organisation.
LifeArc is an equal opportunities employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and welcome applications from all backgrounds.
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