Event Planning & Administration Coordinator

Business Operations Manager at Forum Events Ltd

Events & Operations Coordinator

Role Summary

The Operations and Administration position involves organizing and managing B2B events. This includes working with the Operations Manager with organizing all pre-event schedules and administration, communicating with the event sales team, venues, and event contractors, and setting up exhibition stands and providing on-site support for other networking events. Additionally, the role involves providing admin support and creating and organizing processes across departments.

Office hours

9am-5pm Monday – Friday with occasional weekend set up

Flexible working includes working from home, subject to change

Employment type

• Full-time

Salary

Salary: up to £25k Dependant on Experience

Skillset

• Previous experience in events and event management is essential




• Strong administrative and organisational skills




• Proficient in Microsoft Office, CRM & Software systems is essential.




• Excellent communication skills, both written and verbal.




• Confident handling phone and email correspondence.




• Capable of working independently and as part of a team.




• Detail-oriented with a proactive approach.




• Ability to manage multiple projects and deadlines effectively.




• Adaptability to dynamic environments.




• Experience with event planning and coordination software.




• Strong networking and relationship-building skills.




• Ability to work well under pressure




• Full UK Driving License

Responsibilities

Operations

• Managing all operational aspects onsite for up to 15 events a year




• Plan and coordinate all aspects of events, catering, entertainment, and logistics.




• Pre event setup and close down, ensuring all elements are in place for a successful execution, including preparation of event kit.




• Creating itineraries, within our bespoke software (full training will be given)




• Conduct post-event evaluations to gather feedback and improve future events (debriefs)




• Liaising with different teams and departments ensuring all attendees, speakers and industry partners have everything they need to for their attendance.




• Setting up of any Exhibition attendance as a business, through their online portals and onsite set up/breakdown.

Admin

• Management of Memberships & FAM Trip admin and management.




• Organising Staff Teambuilding/Christmas Events




• Additional leave




• Company events




• Company pension




• On-site parking




• Referral programme




• Work from home (hybrid)

Seniority level

• Entry level

Industries

• Events Services

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