Administration Assistant (Trainee)

Overview

An ambitious and growing firm with offices in Cambourne west of Cambridge and in the Canary Wharf area of London, specialising in providing services to a wide range of clients, from small and medium size growth businesses and individuals to multi-national corporations. The firm is looking to fill an Administration Assistant position at their Cambourne office within the Company Secretarial team.

Benefits, Hours and Location

Benefits: Bi-annually reviewed salary, approved contributory pension, share option scheme, 20 days holiday + bank holidays

Hours: Full time, Permanent

Location: Cambourne

Main duties

• Liaising with clients to request information, provide quotes, conduct compliance checks using specialist software and prepare bundles;
• Assisting clients with company formation and ongoing statutory filings;
• Handling enquiries and incoming telephone calls both internally and externally;
• Updating records on the internal management system and maintaining accurate records;
• Sending client reminders for service renewals or annual statutory filings;
• Preparing and despatch of standard letters, requesting and sending reminders;
• Providing ad-hoc administration support, including scanning, emailing and other clerical assignments;
• Assist with preparing board meeting documents and taking minutes from time to time;
• Creating written content for the website
• Making suggestions on how to improve the firm’s workflow processes and procedures;
• Any other duties as may reasonably be allocated from time to time.

Person specification

• The position demands a good deal of confidence from the successful individual, as well as flexibility and a willingness to further the objectives of the firm;
• May be in possession of a relevant University degree, although this is not a prerequisite;
• Previous office experience is an advantage but is also not essential;
• Must be presentable, a clear communicator, and possess an excellent telephone manner.

Other relevant information

• On the job training and support is provided;
• Formal training leading to a recognised qualification is available;
• Flexible working is available;
• There are a range of excellent long-term career prospects for the successful candidate.

Our client is an equal opportunities employer and welcomes applications from all age groups.

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