Secretary/Office Manager

As a Secretary/Office Manager, you will be required to provided efficient service in relation to all accounts and administration tasks. The right person will be an experienced bookkeeper and office administrator. This is a part time role 25 hours per week, Monday to Friday 9am to 2pm.

Key Skills

• Knowledge of Sage 50
• Good general IT skills (Microsoft Office)
• Excellent Communication Skills
• Previous experience in office admin
• Great organisational and multitasking skills.
• Ability to follow tasks through from concept to completion
• Excellent numeracy and Excel skills

Desirable (not essential)

• Knowledge of HR, Bookkeeping and Health & Safety.

Experience

As a Secretary/Office Manager you will manage the day to day operational delivery of administrative and accounting tasks that will include:

• Accounts Payable & Receivable
• Processing, verifying and recording invoices, receipts and payments
• Follow up outstanding payments.

Tasks

• General Bookkeeping and data entry. Data management preforming data entry and managing databases, updating spreadsheets, Document preparation typing and editing letters, emails, invoices and quotations.
• Process payroll.
• Prepare VAT returns quarterly.
• Bank reconciliation.
• Office Management ordering office supplies and managing basic facilities.
• Creating and maintaining electronic and physical filing systems, updating contact list and keeping records organised.
• Reports and accounts assisting in preparing end of year company accounts.
• Answering the telephone, record details into the day book, responding to emails.

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