Operations Administrative Assistant – Coupa Experienced

Overview

We are seeking a highly organised and proactive Administrative Assistant to join our team This role requires flexibility, strong attention to detail, and the ability to manage a variety of administrative and compliance-related tasks in a fast-paced environment.

Key Responsibilities

• Processing invoices accurately and in a timely manner
• Raising and receipting Purchase Orders (POs)
• Managing and processing fines, ensuring proper documentation and tracking
• Organising and maintaining shared drives, ensuring files and records are consistently up to date
• Supporting compliance administration and maintaining accurate records
• Analysing data to identify trends in fines and creating location-based maps to support operational teams
• Assisting with general administrative duties as required

Requirements

• Strong experience in administrative roles, ideally within a compliance or operations environment
• Advanced proficiency in Google Sheets, including the use of formulas and data management
• Excellent organisational skills with a keen eye for detail
• Ability to manage multiple tasks and adapt to changing priorities
• Flexible approach to work, with availability to provide ad hoc cover when needed
• Proactive mindset with the ability to suggest and implement improvements to filing systems and processes

Desirable Skills

• Experience with data visualisation or mapping tools
• Previous experience working with compliance-related processes

What We’re Looking For

We’re looking for someone who is not only efficient and reliable but also brings fresh ideas on how to improve file organisation and administrative processes. A candidate who takes initiative and continuously looks for ways to enhance efficiency will thrive in this role.

Experience in Coupa required

Pay

• From £14.00 p/h
• Paid weekly

Shift Pattern

Monday-Friday with a requirement for flexibility and occasional ad hoc cover as needed on the weekend.

09:00am – 17:00pm

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