Assistant Company Secretary (Manager), Company Secretariat (Fixed Term Contract)
The Company Secretariat supports the Boards of London Stock Exchange Group plc (“LSEG plc”) and its 300 subsidiaries (the “Group”), advising on corporate governance matters and companies’ laws globally. The team is responsible for the Group’s corporate governance agenda, ensuring group companies meet the governance requirements set out in legislation and relevant guidance. Working with colleagues in Compliance, Finance, HR, Legal, Risk and Tax, the team ensures that the Group follows local companies’ laws and statutory filing requirements.
The team proactively provides both operational day‑to‑day advice and guidance as well as leading the implementation of good corporate governance standards to ensure compliance with relevant legislation, regulatory requirements including requirements applicable to LSEG as a listed company, governance guidelines and the effective delivery of the Company Secretariat agenda.
Our Team
The Company Secretariat is a specialist team with specific technical skills and experience, composed of 23 members located in UK, Europe and Asia.
The Role
Reporting to the Head of Listed Company Governance, this is a management level position, contributing to the Company Secretariat’s directive to ensure that corporate governance requirements are met and that appropriate legal and statutory compliance is maintained for the Group through the provision of extensive Board, Governance and Administrative support to the LSEG plc Board and its Committees. The role will encompass listed company matters, including compliance with the UK Listing Rules, Market Abuse Regulation (“UK MAR”) and Corporate Governance Code, together with accountabilities relating to Annual Report, AGM, Board Governance, Share Registration, Share Plans and governance developments.
Key Responsibilities
- Assist the Head of Listed Company Governance in ensuring the Group’s compliance with the UK Listing Rules, UK MAR, and Corporate Governance Code.
- Assist with Board governance and Board support matters relating to LSEG plc and certain of its Committees.
- Manage the monthly process for monitoring corporate governance developments and horizon‑scanning and determining any actions required; this involves oversight of a Company Secretarial Assistant.
- Draft relevant governance sections of the Annual Report and contribute to the verification process.
- Lead on the delivery of the LSEG plc Annual General Meeting, including drafting the notice of meeting and ancillaries, preparing other documents such as minutes and stock exchange announcements, and coordinating the logistics of the meeting with the Events team and other internal partners.
- Handle tasks in relation to compliance with UK MAR, including maintaining confidential project lists, overseeing the monthly restricted persons list review and notification of open/closed periods.
- Handle matters relating to Share Dealing, including the Permission to Deal process and compliance with the ‘Dealing in LSEG Securities Policy’.
- Support governance projects and corporate transactions, including share buybacks and M&A activity, drafting step‑plans and associated documentation for the Company Secretariat elements of transactions.
- Manage processes relating to record keeping, and responding to legal, regulatory and other external information requests, and certain risk management and controls matters.
- Provide governance and administrative support to the Board of the Group’s listed debt treasury vehicle.
Experience, Qualification and Skills
- Chartered Governance Institute (CGI) qualified.
- University degree or equivalent.
- Experience of listed company governance matters.
- Effective communicator at all levels, with excellent organisational skills.
- Dedicated and resilient.
- Detail‑oriented.
- Calm and self‑assured.
- Proven experience of drafting Board or Committee minutes.
- Able to work well with other departments and develop good working relationships across the business.
- Strong IT skills including Microsoft Word, Excel, GEMs, Diligent Boards and Insidertrack.
Benefits
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
Equal Opportunity Statement
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.
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