FM Scheduler

Equans is looking for a FM Scheduler to join our team at Broomfield Hospital in Chelmsford on a permanent basis. This is a full‑time role working 40 hours per week. On offer is a competitive salary, paid overtime and benefits package. This is an onsite role.

The FM Scheduler schedules Planned Works within SLA deadlines, coordinates follow‑on works, and assists with other onsite deliverables. The role reports directly to the Senior Operations Manager and ensures the CAFM systems are fit for purpose, properly set‑up and maintained. The FM Scheduler also manages records for audit and compliance, monitors workflow, escalates issues, and ensures PPMs, follow‑on works, and reactive works are completed within contractual SLAs.

What will you deliver?

• Establish and maintain good working relationships with all CAFM system users and other staff, in support of their reporting requirements
• Ensure completion of PPM & Reactive Works activity within SLAs
• Administer Shift roster and keep updated for Leave and absence
• Monitor and provide labour analysis stats to SLT for workforce
• Review PPM planners and advise of discrepancies
• Provide ad‑hoc data analysis and report on key CAFM data
• Ensure relevant, contract‑specific system documentation is created and maintained
• Create and update necessary PPM paperwork for audit and compliance requirements
• Maintain Master tables, generate PPM schedules, publishing reports to users
• Support CAFM Manager with maintaining Asset and PPM data
• Undertake CAFM Super‑user role to support the installation of PDA software and PDA management, etc
• Provide cover where required to the site Admin team to liaise with subcontractors to arrange site attendance for PPM & Reactive works and obtain appropriate paperwork following completion. Raise and manage Purchase Orders
• Provide departmental cover when required
• Collaborate and co‑operate with work colleagues, representatives, and users of the facilities to deliver a customer‑focused service. Lead the development and achievement of the goals and aims set for the services

What can we offer you?

• Competitive salary and benefits package, including 24 days annual leave (plus public holidays)
• Life Cover equivalent to two times annual salary
• Employee discount shopping schemes on major brands and retailers
• Cycle to work scheme
• Two corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks (AccessAbility, Encompass, RISE, Women Together, Working Parents, Young Professionals)
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Excellent communication skills to all levels of the business and stakeholders
• Excellent attention to detail, able to critically review the work of self & others
• Effective communicator both written & oral ensuring clarity always
• Ability to plan, prioritise and allocate work to multiple teams and workstreams
• Self‑disciplined and able to work on own initiative
• Flexible and adaptable approach to work, always looking for innovation and continuous improvement
• Experience in a similar environment working in a challenging role
• Good team player, able to influence others at all levels, in a relatively complex environment based on a matrix organisation
• Good general education and an advanced level of IT literacy, and excellent mathematical standards – Maximo knowledge an advantage
• Robust experience and knowledge of the FM environment, PFI Services, ideally with demonstrable track record in healthcare
• Strong communication skills and ability to build successful relationships, internally and externally
• Strong personal drive to deliver sustainable changes in a potentially change‑resistant environment
• Ability to pass a DBS Basic check and provide evidence of right to work in the UK

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