Purchase Ledger Coordinator

Purchase Ledger Coordinator using Sage 50

Salary: £30,000 – £40,000

Location: Southwest London (office-based)

Hours: 9:00-17:30

Perks: 28 days holiday, pension, parking available

About the Role

This is a great opportunity for an experienced Purchase Ledger Coordinator to take full ownership of the purchase ledger function within a growing construction and design company. The position offers flexibility on working hours and would suit someone who is confident managing the full purchase ledger cycle independently.

Working in a collaborative and supportive team, you will act as the key point of contact for supplier-related finance matters, ensuring invoices are processed accurately and payments are made on time.

Key Responsibilities

• Manage the finance inbox, responding to supplier queries promptly
• Process supplier invoices and credit notes against approved purchase orders in Sage 50
• Handle hire equipment invoices in line with company procedures
• Record and reconcile company credit card transactions, including chasing outstanding receipts
• Complete monthly credit card reconciliations
• Reconcile supplier statements and resolve discrepancies
• Prepare and run monthly payment cycles, including ad hoc urgent payments
• Issue remittance advices to suppliers
• Liaise with internal teams to resolve invoice queries
• Maintain accurate labour allocation records within the system
• Process subcontractor invoices, including CIS‑related transactions
• Record staff expenses accurately
• Assist with general office administration, including handling calls and post

System Requirements

• Proficiency in Sage 50, including maintaining the nominal ledger and chart of accounts
• Managing VAT processes (including MTD compliance)
• Processing invoices, payments, and bank reconciliations
• Producing reports and resolving data discrepancies
• Experience with stock modules, bill of materials, or multi‑currency is advantageous

Candidate Profile

• Proven experience managing a purchase ledger function end-to-end
• Strong working knowledge of Sage 50
• Familiarity with CIS processes is beneficial
• Proficient in Microsoft Excel
• Highly organised with strong attention to detail
• Able to work independently and meet deadlines
• Confident communicator with both internal and external stakeholders

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