Clerical Officer – Health Records Library
Band 2
Main area Clerical & administrative in Clinical Support Grade Band 2 Contract 12 months (Fixed term 12 months) Hours 30 hours per week (Part time fixed term) Job ref 413-107262-CSSS-RS
Site Central Administration – E00040 Town Manchester Salary £25,272 Per annum, pro rata. Salary period Yearly Closing 05/06/2026 23:59
Job overview
An exciting opportunity has arisen for an enthusiastic individual to become a part of the Health Records Library team here at The Christie. The successful candidate will receive thorough training and will develop professional skills to provide a support service to the trust’s patients. The Christie NHS Foundation Trust, based in Withington, Manchester is one of the leading cancer centers in Europe, offering high quality diagnosis, treatment and care as well as being at the forefront of cancer research and education.
As a Health Records Library clerk, you will be trained to be a valuable member of our team, providing support such as filing and retrieving casenotes, liaising with hospices around information of patients as well as many other administrative elements. Covering of other posts such as our patient interpretation service, booking interpreters through our current provider using the online portal system, is also expected with sufficient training. Post holder will need to be available to work 30 hours over five days, Mondays to Fridays flexibly between the hours of 08:00 and 17:00.
To be successful, you will need to show you fulfil the essential criteria on the person specification.
The Christie NHS Foundation Trust – recognising the potential of a diverse workforce. The Trust operates a no smoking policy.
Main duties of the job
To provide efficient running of Access to Health Records Library/Central administration services ensuring compliance with Caldicott guidance and data protection whilst facilitating the safe, confidential and secure storage and transmission of Health Records and subject to access requests in line with Trust management policies. To be operationally responsible for providing the administration of a patient focused service in a professional and timely manner whilst adhering to National and Trust policies/targets relating to Access to Health requests. If you are enthusiastic, polite, friendly and have excellent communication skills with an empathetic nature alongside excellent IT/administrative skills, we would welcome your application.
Working for our organisation
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services.
We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Person specification
Qualifications
- Secondary-level education GCSE Math’s and English at C-grade above, or equivalent
- Evidence of further development
- NVQ Level 2 or equivalent
Experience
- Previous administrative and clerical experience
- Previous administrative and clerical experience in a hospital environment
Skills
- Basic IT and keyboarding skills
- Ability to prioritise workload
- Ability to work as part of a team
- Willingness to provide cover across other central admin areas
- Excellent telephone manner
- Attention to detail and accuracy
- Ability to work under pressure
- Ability to use own initiative
Knowledge
- Basic knowledge of medical terminology
Values
- Ability to demonstrate the organizational values and behaviours.
Other
- Ability to work unsupervised or as part of a team
- Flexible and pro-active approach
- Self-motivated and enthusiastic
The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.
All applicants external to The Christie NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will be used to validate employment history and references.
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