Charity Secretary (Trustee) – Volunteer

The role of the secretary is to support the chair by ensuring the society, its managing committee (board of trustees), and sub-committees function smoothly.

What difference will you make?

Ensuring good governance and operational excellence, you will enable Peak & Northern to deliver on its mission to monitor, protect, and improve the network of public rights of way across Northern England and the Midlands.

What are we looking for?

The secretary should possess the following qualities:

• Organisational ability (required)
• Able to delegate effectively (required)
• Good communication skills (required)
• Knowledge and/or experience of business and committee procedures
• Minute-taking experience (desirable)
• Understanding of Charity governance (desirable)

Hybrid

What will you be doing?

In addition to the general responsibilities of a trustee, duties of the secretary are as follows:

• Prepare agendas in consultation with the chair
• Make arrangements to ensure the smooth running of meetings whether conducted in-person or online
• Receive agenda items from other committee members
• Circulate agendas and associated papers in good time
• Ensure minutes are taken of all meetings and circulate draft minutes to committee members for reviewMonitor action logs and ensure committee members complete assigned actions in a timely manner
• Prepare and distribute agendas and associated papers for all general meetings
• Prepare and file annual returns to the Charity Commissioner and keep the register maintained by the Commission up to date
• Monitor legal and regulatory developments affecting the Society
• Support the onboarding and training of new trustees
• Take responsibility for matters of good governance of the Society

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