Office Assistant

Office Assistant

Department: Business Support

Employment Type: Full Time

Location: Leytonstone

Description

We are seeking a reliable and organised Office Assistant to support the day-to-day operations of the office. This role is essential in ensuring the office runs smoothly, providing administrative support to all departments while maintaining a professional and welcoming environment for staff and visitors.

As a key member of the Office Administration team, the position will occasionally include a range of tasks to be undertaken as and when required, including reception duties & office administration.

This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.

Key Responsibilities

• Meet and greet clients and visitors, ensuring a professional welcome
• Keep reception, meeting rooms, kitchens, and common areas tidy throughout the day
• Set up meeting rooms, including equipment such as screens, computers, and cameras
• Answer incoming telephone calls, take messages, and direct enquiries appropriately
• Provide general administrative support to all staff as required
• Perform general admin duties as directed by the Office Manager
• Manage post in/out processes, including forwarding mail where necessary.
• Maintain file archive storage, including requesting and returning storage boxes
• Organise couriers and deliveries efficiently
• Carry out any other reasonable duties as directed by the Office Manager

Skills, Knowledge & Expertise

• Strong organisational and multitasking abilities
• Reliable and punctual
• Professional and approachable manner
• Excellent communication and interpersonal skills
• Proactive and able to work independently
• Good attention to detail
• Basic IT skills (e.g., Microsoft Office, scanning/printing systems)

Job Benefits

• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme
• Development Opportunities

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