Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Administration Assistant (Finance) for a 6 month contract on a rate of £13.14 – £13.94/hour (PAYE). This role will be hybrid based.
Responsibilities:
– Enter data, checking for accuracy and logic and flagging up potential errors.
– Ensure accurate and complete records and information for effective processing
– Conduct standard interrogation of systems/databases to answer queries.
– Provide accurate and meaningful information to customers and managers
– Create and format documents with information provided.
– Provision of accurate and complete letters and reports
– Carry out a range of administrative support and services in the office area.
– Dealing with received documents, applications and correspondence
– Preparation of meeting documents and records
– Organisation of filing and storage
– Respond to customer queries including providing standard written responses.
– Provision of relevant and accurate information
– Provision of customer service to required standard
– Carry out reception and public counter duties including face-to-face and telephone contact with customers.
– Customers are informed of situation and next steps
– Provision of customer service to required standard
– Accurate bookings are taken
– Receive and balance financial transactions.
– Efficient payments and receipt of income for the company
– Secure holding of cash according to procedure
– Plan and organise allocated work to be completed within the allotted time.
– Set tasks complete to standards, time and quantity
– Instruct and guide colleagues in the distribution and conduct of work in the team.
– Work is of the team is given fairly to team members
– The team’s tasks complete to standards and quantity
– Check stock levels and request necessary supplies.
– Equipment and materials are available to colleagues for service delivery
Essential Skills:
– Proficient in the use of Microsoft Packages
– Attention to detail, together with excellent customer service and organisational skills
– Confidence in liaising with both internal and external customers to ensure efficient resolution of queries
– Ability to plan, prioritise and manage own workload and work flexibly to meet deadlines
– Effective interpersonal, written and verbal communication skills
– Literacy & Numeracy Skills
– Ability to operate office equipment
– Relevant levels of IT skills
– Experience of preparing financial and administrative transactions
– Good Communication Skills
– Good Organisational Skills
– Ability to work on own initiative
– Has ability to work alone or part of a team
– Shows enthusiastic & positive manner
– Demonstrates a flexible approach to the needs of the service
Desirable Skills:
– Working knowledge of the SAP financial software
– Can prepare and present management information and reports
– Can manage difficult service interactions
If you would like to hear more about this opportunity please get in touch.
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