Legal Secretary – Commercial Property

Our client has a full-time vacancy for a Legal Secretary to provide an efficient secretarial service to Solicitors within the Commercial Property department. You will require previous commercial conveyancing experience and good audio-typing skills.

The role

• Joining a busy and friendly commercial property team
• Opening new files to include sending initial letters to client and obtaining money on account
• Undertaking anti-money laundering searches and completing compliance documentation accordingly
• General administration duties such as filing, sending faxes, emails, closing files etc.
• Undertaking searches
• Completion of SDLT and other forms at the direction of a solicitor
• Completion of accounts paperwork for monies received and monies out
• Typing
• Taking telephone calls from clients, agents and third-party solicitors and providing appropriate updates where necessary
• Assisting with the paperwork/processes for completion
• Sending post completion letters to relevant parties
• Assisting with general office administration including Reception on a rota basis

Requirements

• have a background as a secretary working in a property department, preferably commercial property
• be familiar with general processes relating to leasehold and commercial property transactions and will be familiar with the terminology used
• be confident and capable when meeting clients face to face who drop into the office from time to time to collect or deliver paperwork
• have a confident telephone manner
• will have good organisational and administration skills

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