Job Overview
Join our dynamic payroll team in an exciting role as a Trainee Payroll Officer. We provide payroll services for University Hospital Coventry and Warwickshire, Rugby St. Cross, and regional networks. You will receive comprehensive in‑house training and the opportunity to achieve a Level 3 Payroll Qualification over two years. Upon completion, you will become a payroll officer, managing a section of payroll and ensuring accurate day‑to‑day processing, inputting and calculations. The post holder will be trained on all aspects of payroll to assist in the preparation of accurate and timely pay for both a weekly and monthly payroll, including occupational and statutory regulations and procedures. The successful applicant will also be trained to become fully conversant with the NHS Electronic Staff Record (ESR). This is a 2‑year training programme with the view of becoming a Payroll Officer (Band 4) after completion of a payroll knowledge test.
Key Responsibilities
- Undertake full training in all aspects of payroll procedures and the NHS Electronic Payroll System (ESR).
- Gain extensive knowledge of all payroll regulations, terms and conditions of employment, and statutory legislation.
- Attend in‑house training and enrol in an external Payroll Level 3 course with the Institute of Payroll Professionals during the training period.
- Be responsible, under supervision, for the correctness of payments to all staff in accordance with delegated financial responsibilities.
- Gain knowledge of employment‑related Trust policies and procedures to ensure compliance and provide support to staff and management.
- Increase computer skills for speed and accuracy and demonstrate knowledge and understanding of all payroll‑related databases.
- Gain extensive payroll knowledge to enable analysis and interpretation of calculations when assessing employees’ financial entitlements.
- Communicate at all levels, always with tact, sensitivity and diplomacy, and exercise well‑mannered and positive interpersonal skills.
Qualifications & Skills
- Strong interest in payroll and HMRC statutory legislation.
- Proficiency in IT, particularly Word, Excel, and Outlook.
- Experience with Oracle or the ESR system is a plus.
- Highly organised, efficient, and able to meet strict deadlines while handling a high volume of payroll tasks.
- Excellent telephone skills and ability to manage difficult calls.
Additional Information
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel respected, valued, and able to achieve their potential. The equality and human‑rights principles of fairness, respect, equality, dignity, and autonomy are promoted and are part of the Trust’s core values.
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