Executive Assistant / Personal Assistant – Real Estate

About the Company

An established London law firm is seeking an experienced Executive Assistant / Personal Assistant to support senior lawyers within its busy Real Estate division.

About the Role

This is a varied and fast-paced position requiring an exceptionally organised, proactive and professional EA/PA. You will provide high-level support to senior stakeholders while helping the wider team operate efficiently and deliver an excellent service to clients.

Responsibilities

• Managing complex diaries, appointments and meeting schedules
• Organising internal and external meetings, including preparing agendas and coordinating meeting materials
• Arranging travel, accommodation and detailed itineraries
• Managing correspondence, calls and competing priorities on behalf of senior lawyers
• Producing, formatting and amending documents, reports and presentations
• Supporting the preparation and management of legal documents and transaction-related materials
• Opening and closing matters, maintaining electronic files and ensuring records remain accurate
• Coordinating billing, time recording, expenses and invoice administration
• Liaising professionally with clients, lawyers and other internal and external stakeholders
• Monitoring deadlines and following up on outstanding actions
• Assisting with business development activities, events and client meetings
• Handling sensitive and confidential information with complete discretion
• Providing additional administrative support to the Real Estate team when required

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Legal PA
• Experience working within a law firm is strongly preferred
• Real Estate or Property experience would be a significant advantage

Required Skills

• Excellent diary management, organisation and prioritisation skills
• Confident supporting senior stakeholders in a demanding professional environment
• Strong written and verbal communication skills
• Advanced knowledge of Microsoft Office, including Outlook, Word and PowerPoint
• Accurate document-production skills and excellent attention to detail
• A proactive, adaptable and solutions-focused approach
• The confidence to manage multiple deadlines and anticipate the needs of the team
• A professional manner and the ability to maintain strict confidentiality

Preferred Skills

This is an excellent opportunity to join a respected law firm and play an integral role within its successful Real Estate practice.

Pay range and compensation package

Please apply through LinkedIn for a confidential discussion.

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