Role Overview
We are looking for an enthusiastic, well‑motivated, experienced person for the role of Site Co‑ordinator in Bath and North East Somerset. The successful candidate will lead an established team of receptionists across a number of local sites. Flexibility, adaptability and travel between sites as required will be essential. Travel expenses are paid. The main base is Bath NHS House, Bath.
The post holder will need to be an excellent team player and will be expected to organise cover for receptionists or even provide reception cover themselves if the need arises to maintain the service.
In addition to these core responsibilities the role will also involve:
- Resource management and reporting
- Assisting in H&S risk assessments
- Assisting the Facilities Manager with the running of the sites
Liaison at local level with FM managed contractors and providers with building/site based leads.
Front‑of‑house reception cover involving face‑to‑face contact with visitors and service users, dealing with telephone enquiries and operating an electronic room booking system, and providing activity reports to the Facilities Manager when required.
Managing and providing cashier services dealing directly with service users and staff.
Work Hours
This is a part‑time position of 30 hours per week (6 hours per day Monday to Friday). The 6 hours must be between 8 am‑3 pm. Working days will be negotiated at interview. Flexibility on start/finish times to meet the needs of the service on occasion is required.
Main Duties of the Job
- Provide supervision of a team of receptionists and administrative support to 3 sites.
- Administration of the staff roster for sign‑off by the Facilities Manager.
- Diary management.
- Responsible for the day‑to‑day site coordination of staff, visitors and contractors.
- Assisting with site contractors, including site inductions and tracking the status of works and any issues, in liaison with other facilities staff.
- Provision of cashier services.
- Provision of reports such as room‑booking analysis.
- H&S risk assessments.
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