Personal Assistant

Responsibilities:

Administrative Support

• Managing calendars, appointments, and meetings
• Handling emails, phone calls, and correspondence
• Preparing documents, reports, presentations, and meeting notes
• Organising and maintaining filing systems and records
• Managing diaries and scheduling commitments effectively

Coordination & Communication

• Acting as a key point of contact between internal and external stakeholders
• Liaising with clients, suppliers, and service providers
• Screening calls and prioritising communications
• Coordinating meetings, events, and travel arrangements

Travel & Logistics

• Booking travel, accommodation, and transport
• Preparing travel itineraries and schedules
• Managing reservations and appointments

Office & Operational Support

• Assisting with day-to-day office administration
• Supporting the smooth running of business operations
• Assisting with basic expense management and invoicing

Personal Assistance Duties

• Running errands and managing ad hoc tasks
• Supporting personal scheduling and appointments where required
• Maintaining confidentiality and professionalism at all times
• Anticipating needs and solving problems proactively

Skills & Experience Required

• Previous experience as a Personal Assistant, Executive Assistant, or Administrator
• Excellent organisational and time-management skills
• Ability to prioritise tasks and work under pressure
• High level of discretion and confidentiality
• Proficiency in Microsoft Office and general administrative systems
• Strong attention to detail

Personal Attributes

• Professional and approachable manner
• Proactive and self-motivated
• Flexible and adaptable
• Strong multitasking abilities
• Reliable and trustworthy

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