Operational Costs & Controls Manager

Join Kao Data as an Operational Costs & Controls Manager – Drive Excellence in AI‑Focused Data Centres! Kao Data leads the industry, pioneering the development and operation of data centres engineered for AI and advanced computing. With a hyperscale‑inspired and industrial‑scale platform, we provide our customers with a secure, scalable, and sustainable home for their compute.

Key Responsibilities

Operational Cost Control & Reporting

• Act as the finance lead across all FM and operational cost activity.
• Attend weekly finance meetings with the FM provider, Contract Manager and Finance Director.
• Participate in monthly billing meetings with the FM provider and key suppliers.
• Liaise with clients to resolve outstanding issues.
• Assist in preparing accurate cost forecasts and variance analysis.
• Prepare monthly financial reports and support month‑end close processes.

Purchase Orders & Invoice Control

• Create accurate Purchase Orders in a timely manner, ensuring correct cost categorisation (capex vs opex), appropriate project allocation and correct budget holder identification.
• Review and process supplier invoices, ensuring payments are made only for satisfactorily delivered goods and services.
• Work within a robust internal controls framework (PO approval workflows, AP processes).

Recharge & Billing Management

• Identify which costs are rechargeable to customers.
• Match costs to customer POs.
• Raise sales orders and invoices within company deadlines.
• Ensure billing is completed at the correct margin and in line with contract terms.

CAFM & Operational Systems

• Act as key user for the CAFM system on site.
• Assist in maintaining PPM records, reactive tracking and reporting.
• Ensure operational data aligns with financial records.

Stakeholder Management

• Liaise closely with suppliers, operational teams and head office.
• Support accurate processing of quotations, purchase orders and invoices.
• Confidently present financial information to senior management.
• Translate technical operational matters into clear financial impact.

What We’re Looking For:

• Strong experience within the FM or Data Centre industry.
• Strong understanding of operational services.
• Experience with PO processes, invoice approval workflows and financial controls.
• Strong Excel and financial systems skills.
• Experience supporting month‑end reporting.
• Excellent communication skills and ability to work with senior stakeholders.
• Accounting qualification (part‑qualified) is essential.
• Experience working within a structured internal controls framework.

Benefits

• Private Medical – private health insurance including dental and optical cover.
• Holiday – 25 days annual leave plus UK Bank Holidays.
• Pension – Salary Sacrifice Pension.
• Parental Leave – Enhanced Maternity and Paternity leave.
• Life Assurance & Income Protection.
• Mental health support – 24/7 access to mental health support via our employee assistance programme, and a trained team of Mental Health First Aiders.
• Giving back – 2 Charity volunteering days a year.
• Electric Vehicle – Salary Sacrifice Scheme.
• Optical Benefit – Access to Unum’s Help@Hand.

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