Education South-West: South Devon UTC – Job Description: Assistant Operational SENCo
Grade D
35 hours per week, 41 weeks per year8.30am – 4.00pm, Monday to Friday
Flexibility is required during exam periods
Permanent
Responsible to: Operational SENCo
Main Purpose of the Post
The post holder will provide high-level administrative and operational support to the Operational SENCo, supporting the educational, social and physical needs of students with Special Educational Needs and Disabilities (SEND).
The role includes acting as Assistant Exams Officer, which includes being the lead Invigilator, and administrator for Exams and Exam Access Arrangements.
The post holder will play a key role in preparing and administering EHCP processes, including annual reviews, documentation, minute taking and coordination with external agencies, ensuring accurate records are maintained at all times.
Duties and Responsibilities
SEND Administration & EHCP Support
- Support the Operational SENCo in the administration and coordination of EHCP annual reviews, including preparation of paperwork, reports, agendas and minutes.
- Support the Head of Centre and Exams Officer in all administrative and running of exams.
- Produce accurate agendas and professional minutes for SEND, EHCP and multi‑agency meetings.
- Maintain a high standard of SEND record keeping, including the SEND register, provision maps and student files.
- Document meetings, interventions and outcomes in line with statutory requirements and Trust expectations.
- Manage SEND referrals to external agencies from start to finish, ensuring accurate documentation and follow‑up.
- Communicate on behalf of the Operational SENCo with parents, professionals and external agencies, as appropriate.
- Support the creation and maintenance of student learning profiles, individual support plans and individualised timetables.
- Support transition arrangements and information collation for new students joining South Devon UTC.
Exams & Access Arrangements
- Act as Assistant Exams Officer, supporting the Exams Officer and Head of Centre in the planning and delivery of all internal and external examinations.
- Complete exam entries, including inputting, checking and amending entries in line with awarding body deadlines.
- Produce and manage all key exam documentation, including candidate lists, access arrangement summaries, invigilator packs and cover sheets.
- Produce and maintain individual and whole‑cohort exam timetables, ensuring access arrangements, reasonable adjustments and JCQ regulations are fully met.
- Lead on the administration of Exam Access Arrangements.
- Working with the Operational SENCo support seating, rooming, exam packs and exam‑day logistics.
- Act as Lead On‑Site Invigilator for all internal and external assessments and examinations.
- Ensure all exam records and documentation are accurate, compliant and securely stored in line with JCQ and Trust requirements.
Operational & Team Support
- Support the Operational SENCo in creating and maintaining rotas and timetables for Learning Support staff.
- Respond to telephone, email and face‑to‑face enquiries professionally and efficiently.
- Undertake general office duties, including photocopying, scanning, electronic filing and maintaining accurate SEND and exam records.
Safeguarding, Training & Professional Duties
- Undertake First Aid training and act as a First Aider for South Devon UTC.
- Attend staff meetings and school‑based INSET as required.
- Maintain confidentiality regarding student, family and school information at all times.
- Take responsibility for ongoing professional development related to SEND, exams administration and safeguarding.
Expectations
As appropriate to the post, duties must be carried out in compliance with:
- Trust Equality Scheme
- Information Security Policies
- Financial Regulations
- Health and Safety at Work Act (1974) and subsequent legislation
- Safeguarding and Code of Conduct policies
The post holder is expected to:
- Work flexibly as required, particularly during examination periods
- Maintain the confidentiality of Trust affairs
- Participate in Trust emergency and business continuity arrangements
These duties and responsibilities are neither exclusive nor exhaustive. The post holder may be required to undertake other reasonable duties commensurate with the Grade D role, without altering the overall nature of the post.
Education South West is committed to safeguarding and protecting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post. This includes checks with past employers, an online check of publicly available information, including social media, and an enhanced disclosure via the Disclosure and Barring Service Include exemption from rehabilitation act 1974
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