Programme Scheduler – Huntingdon

Main duties of the job

The Programme Scheduler will be responsible for planning and managing the end-to-end construction programme for the Hinchingbrooke Hospital Redevelopment, including all enabling works packages.

This will involve coordinating the inputs of the appointed design team and construction partner(s), while ensuring the integration of New Hospital Programme (NHP) requirements that support delivery of the Hospital 2.0 vision – a standardised approach to future hospital design.

The post holder must engage effectively with a wide range of stakeholders and collaborate closely with design and construction partners to ensure transparent reporting and shared understanding of programme progress.

Strong communication and leadership skills are essential, as the Programme Scheduler will be responsible for relating project managers to account for the delivery of agreed plans.

Person Specification

Education and Qualifications

• Bachelor’s degree related to project management, construction, engineering, or a related discipline (or equivalent experience)
• Significant experience working in a project planning environment on major capital programmes
• Microsoft Project Training
• Professional chartership (e.g. RICS, CIOB, APM)

Experience

• Experience of working in project or programme management environment, with responsibility for delivery or controls of individual projects, programmes or portfolios
• Significant experience using programme development tools such as Primavera P6, Microsoft Project and Asta
• Experience translating programme timelines into board-level reporting; aligning milestones with governance cycles; synthesising risks and dependencies; ensuring clarity, accuracy and strategic relevance for executive decision‑making.
• Experience producing programme‑level assessment reports, including schedule performance reviews, risk assessments, and progress summaries for internal and external stakeholders.
• Experience supporting the development of delay analysis reports, identifying root causes, quantifying impacts and proposing mitigation strategies.
• Experience facilitating and leading programme workshops.
• Experience forecasting resource demand, mapping roles to project phases, integrating availability with delivery timelines, and collaborating with leads to ensure realistic, cost‑effective and strategically aligned resource allocation.
• Experience contributing to the development of a 4D programme plan.
• Experience aligning schedules with assurance milestones, preparing evidence for gateway reviews, tracking readiness criteria, supporting audit trails and integrating review outcomes into programme plans to enhance delivery confidence and governance.
• Experience contributing to benefits realisation tracking, linking scheduled activities to strategic outcomes and reporting on delivery confidence.
• Experience delivering training sessions or workshops on scheduling software (e.g. Microsoft Project, Primavera P6), tailored to varying levels of user proficiency.
• Experience developing user guides, quick‑reference materials, and training documentation to support adoption and consistent use of scheduling tools.
• Experience providing one‑to‑one coaching or troubleshooting support to project managers and workstream leads on schedule logic, data entry, and reporting functions.
• Experience leading knowledge transfer activities during onboarding or handover phases, ensuring continuity of scheduling practices across programme phases.

Knowledge/Skills and Abilities

• Familiarity with producing schedule assurance reports, including milestone tracking, dependency mapping and change control documentation.
• Expert in scheduling software; skilled in logic linking, critical path analysis, baselining, progress tracking, and presenting clear, resource‑aligned Gantt charts tailored to project phase and stakeholder needs.
• Demonstrated ability to analyse schedule data and translate findings into clear, actionable insights for programme boards, gateway reviews and business case submissions.
• Ability to identify and sequence tasks with accurate logic ties and constraints, including developing what‑if schedules to assess the impact of delays or changes.
• Ability to import and export data across platforms such as Excel, Power BI and Thinkproject.
• Ability to generate clear visuals and data extracts for stakeholder use.
• Ability to prepare and present schedule‑related inputs for regulatory and planning submissions, including town planning timelines and statutory approvals.
• Excellent communication skills, written and oral.
• Ability to engage and influence key stakeholders at all levels.
• Organisationally and politically aware, ensuring sensitivity when conveying challenging messages.
• Ability to explain technical issues to non‑technical teams/individuals.
• Ability to communicate effectively in adversarial situations.
• Able to think strategically and evaluate the long‑term impact of proposals.
• Able to work independently and on own initiative.
• Ability to work under significant pressure, to short deadlines and manage conflicting priorities whilst continuing to deliver high quality work.
• Familiarity with the New Hospital programme’s governance and assurance processes, including gateway reviews, business case development and alignment with DHSC and NHSE expectations.
• Familiarity with working with NEC contracts.
• Ability to manage conflict.
• The ability to inspire and motivate others.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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