PA to Divisional Director

Reporting to the Divisional Director/Manager to support the Director/Head of Department in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.

You will be expected to:

• Work closely with the Director/Manager to ensure tasks such as reports, incoming post and correspondence, management of diary/meeting schedule and email, are dealt with efficiently.
• Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
• Liaise with internal customers to ensure a smooth workflow between departments and with Head Office.
• Monitor costs incurred by the relevant department.
• Perform general office administration tasks as and when required to meet the needs of the department – e.g., filing, photocopying, dealing with telephone calls.
• Be the main point of contact for apprentices’ enrolment and day‑to‑day engagement, if applicable.
• Manage the holiday and sickness planners.
• Manage the Departmental Director diary.
• Provide other appropriate ad hoc duties, and administrative support for other departments, as and when required.

To be successful you will have:

• Experience of working in a secretarial/admin role.
• Proficient with MS Office programs which include PowerPoint, mail merges and Excel and a good standard of written English.
• Ability to generate professional correspondence unaided.
• Self‑disciplined, with demonstrably good time management skills and the ability to manage several priorities.
• Ability to multi‑task and work efficiently and accurately under pressure.
• Team player, supportive of colleagues.
• Professional and pleasant manner in dealing with internal and external customers.
• Excellent telephone skills.

Role includes a hybrid working arrangement where the office‑based colleague will divide time between working in the office, at construction sites and sales offices, and working from home, as the role dictates.

Benefits include:

• Competitive Bonus Scheme
• Private Medical Cover – Single Cover
• 26 days’ holiday (increasing by 1 day for every 3 years of continuous service up to 29 days)

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