Business Operations Coordinator

To apply for this role please email your CV directly to: janis.freibergs@sivagroup.co.uk

We’re looking for a highly organised, proactive operator to take ownership of coordination across multiple companies and workstreams.

This is not an admin role.

This role sits at the centre of the business — ensuring operations, invoicing, suppliers, banking, and reporting all run smoothly and nothing gets missed.

What you’ll be doing:

• Managing and tracking multiple operational workstreams across the companies
• Acting as the central point of coordination between operations, suppliers, and external partners
• Owning day-to-day invoicing flow (raising, checking, sending, and filing)
• Coordinating supplier invoices, payments, and system inputs
• Maintaining key trackers (transport, stock, invoicing, reporting)
• Supporting banking processes including payment runs, reconciliations, and funding interactions
• Liaising with banks, insurers, auditors, and third parties when required
• Supporting monthly, quarterly, and year-end processes (coordination, not accounting)
• Chasing actions and ensuring deadlines are met across all areas
• Identifying issues early and driving them through to resolution

What we’re looking for:

• Highly organised with strong attention to detail
• Proactive — you don’t wait, you chase and close things out
• Comfortable handling a high volume of daily activity alongside longer-term tasks
• Strong communicator across teams and external partners
• Confident with Excel and systems (Sage experience helpful but not essential)
• Experience in manufacturing, logistics, or a fast-paced SME environment preferred

Most importantly: you take ownership and get things done

What you’ll get:

• £40k base + up to £5k bonus
• High level of responsibility and visibility
• Opportunity to grow into a broader operations/office management role

⚠️ What this role requires:

• Someone who is comfortable with detail and volume
• Someone who can juggle daily tasks while keeping control of bigger processes
• Someone who takes responsibility for follow-up — not just task completion

If you thrive on ownership, pace, and execution, send your CV to janis.freibergs@sivagroup.co.uk

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