Thisis a fixed term contract role with a contract end date of 31 March 2027.
Weare looking for a highly skilled and motivated Senior Programme Officer toassist with planning and implementing the management of our research trainingprogrammes.
Youwill play a key role in one of our programme teams, providing senioradministrative support to the team, and engaging with a broad range ofstakeholders nationally at all levels of seniority in Higher EducationInstitutions (HEIs), NHS Trusts, local authorities, and other health and carerelated organisations.
Main duties of the job
The Senior Programme Officer is required to:
Assist the Senior Programme Managers and Programme Managers in managing schemes and programmes that form part of the NIHR research training and fellowship portfolio;
Support the Senior Management Team in their oversight of various funding streams;
Work alongside other Senior Programme Officers, Senior Programme Managers and Programme Managers, and coordinate administration where appropriate, to ensure the delivery of various funding schemes, programmes, workshops, events, interviews and conferences;
Support other diverse areas of work as required in order to deliver the NIHR Academy programmes and awards.
About us
TheNational Institute for Health and Care Research (NIHR) has a mission toimprove the health and wealth of the nation through research. The NIHR playsa pivotal role in attracting, training and supporting the best researchersand complements the additional NIHR investment in world-class researchfacilities and a skilled research workforce.
Thisrole is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers thework of the NIHR, leading on policy, strategy and delivery in respect ofacademic training in England and working closely with other NIHR centres andthe Science Research and Evidence (SRE) Directorate at the Department ofHealth and Social Care (DHSC).
LeedsTeaching Hospitals is committed to our process of redeploying ‘at risk’members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.
Job responsibilities
ProgrammeSupport Calls for Fellowships and other Award Schemes
Thepost holder will be responsible for the delivery of identified projects orclearly defined areas of responsibility. If required he / she may be requiredto highlight changes in workload and adjust work plans in response toexternal events and new policies.
Thepost holder will:
Supportthe Senior Programme Managers and Programme Managers to plan and implementthe management of NIHR research training schemes over an annual cycle, bybeing responsible for developing standard operating procedures (SOPs) to ensure that robust and effectiveadministrative processes are used to manage applications (both electronic andas hard copies) in accordance withagreed project plans, this process typically takes 6 -9 months
Managethe advertising of schemes to a range of publishing and professionalorganisations, negotiating cost effective spending, and reporting to theProgramme Manager as required
Inliaison with Senior Programme Managers and Programme Managers, draft andrevise application forms and guidance notes for new and existing schemes
Toact as the first point of contact for enquires related to the various schemesthe post holder is supporting. Aimingto manage at least 75% of all queries whilst recognising which queries arebest answered by other members of staff
Editand prepare interview and peer review feedback to applicants to NIHR Academyprogrammes
Adviseon the appropriateness of each scheme, including eligibility and generalremit, purpose of call and guidance
ProgrammeSupport – Responsibility for meetings
Thepost holder will plan and coordinate a number of different events, all ofwhich involve external stakeholders, in Leeds, London, and other locations.These include:
Review Panel short listing andinterview meetings
Advisory Board meetings
Workshops
Stakeholder meetings
Specificallythe post holder will assist the Senior Programme Managers and ProgrammeManagers to:
Coordinateinvitations to join panels/boards
Draftingpanel/board terms of reference and guidance
Tobe responsible for managing and organising panel meetings; This may alsoinvolve liaising with hotel / event management staff, negotiating suitablecosts and managing and authorising the budget associated with these events
Toprovide secretariat for groups and meetings as required, includingcontributing to the production of Chairs Briefing notes, minutes and reports
ProgrammeSupport General Support
Thepost holder will:
Contributeto planning the annual cycle and timing of schemes in the post holders areaof responsibility
Supportthe Senior Programme Managers and Programme Managers in researching andpublicising outputs and impacts of the programmes in the Programme Managersportfolio
Toprovide day to day line management of more junior administrative staff.Supervise and delegate tasks to temporary administrative support duringperiods of high activity
Undertakedefined research and evaluation into NIHR Academy supported programmes asrequired
Contractingand Awards Management
Thepost holder will:
Prepareand check announcement letters, contracts, and payment schedules for newawards
Beresponsible for the development of SOPs to support the various administrativeprocedures used to support the production and monitoring of contracts
Actas the first point of contact for award holders, duties include negotiatingand on occasions persuading award holders and their employing organisationsto accept agreements and contracts
Liaisewith DHSC and other relevant Organisations about payment schedules andfinancial enquiries from awardees
Dealwith and track requests for changes, including variations to awards documentsand contracts
Manageannual and final financial reconciliations for all award holders within theirportfolio of work, escalating problems and issues to managers as required
Assistthe Manager in the production of updates, financial reports and papers aboutschemes/programmes in the post holders portfolio
Maintaina clear and comprehensive audit trail in compliance DHSC contracting policy
Liaisewith external stakeholders to monitor progress of schemes, and work closelywith the Information and Evaluation team on monitoring and evaluation ofschemes in the post holders area of responsibility
Communication
Thepost holder will:
Liaisewith queries and occasional complaints about the application process andfunding decisions by telephone, email, and in person, escalating unresolvedqueries to the programme manager and senior manager as necessary
Providefeedback to successful and unsuccessful applicants. This may include delivering bad news anddiscussion of future options
PubliciseNIHR Academy activities through attendance at some external meetings,seminars and conferences
Communicateand work with a range of people nationally at all levels of seniority bothinternal and external to the NIHR Academy, in line with DHSC policies
Developand maintain strong and positive working relationships within HigherEducation Institutions (HEIs), NHS Trusts and other health-relatedorganisations
Contributeto briefings requested from Ministers offices and other governmentdepartments. This involves researching and reporting on research outputs
Liaisewith members of the NIHR Academy Executive Senior Management Team and AwardsManagers, and University Hospital of Leeds NHS Trust staff, in order to meetresponsibilities and undertake duties effectively
Person Specification
- Ability to work flexibly as part of a team, building and maintaining good working relationships
- Ability to tackle complex problems, identify solutions and implement them
- Deliver work on time, to anticipate fresh demands
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stake holders
- Identifying opportunities and approaches to achieve goals and improve results
- Ability to plan and organise a broad range of new and ongoing activities
- Advanced working knowledge of word processing, databases, spreadsheets
- Advanced level oral and written communication skills
- Confident and comfortable when communicating to others and dealing with sensitive issues
- Ability to analyse, interpret and present complex information
- Ability to negotiate
- Ability to work accurately with attention to detail
- Ability to maintain confidentiality
Qualifications
- Degree in a health or life-science discipline or equivalent experience
Experience
- Demonstrable experience of research and/or research management or demonstrable experience within a senior administrative post
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- A willingness to work across discipline boundaries
- Experience of financial management
- Understanding of data protection, FOI and information management
- Experience of working in an ODA (Official Development Assistance) compliant or global health environment
- Experience of organising complex meetings, workshops and/or conferences
- An understanding of health research capacity development
- Experience of drafting contracts
- Experience of contributing to reports/papers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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