Celtic Sea Power are working to maximise the benefits of offshore renewable energy development for Cornwall and the wider Celtic Sea region. We are a Living Wage Foundation Employer, offering an inclusive, rewarding, and forward‑thinking work environment. If you want to contribute to the future of clean energy while making a tangible impact on regional development, this role is for you.
Role Overview
We are seeking a highly organised and proactive Part‑Time Business Administrator to support the day‑to‑day operations of the organisation. This is a varied role involving administrative support, finance coordination, basic IT assistance, and event and travel arrangements. The ideal candidate will be detail oriented, reliable, and comfortable managing multiple tasks efficiently.
Key Responsibilities
Administrative Support
- Provide general administrative support across the organisation
- Maintain accurate records and filing systems (digital and physical)
- Assist with correspondence, scheduling, and document preparation
- Support ad hoc administrative and operational tasks as required
- Policy updates
- Liaising with Shareholders and Board and ensuring timelines are adhered to.
Travel & Event Coordination
- Arrange travel, accommodation, and itineraries for staff as needed
- Coordinate small scale events, meetings, and workshops
- Liaise with venues, suppliers, and attendees to ensure smooth delivery.
- Enter financial transactions into QuickBooks accurately and in a timely manner.
- Maintain and update Excel transaction lists for grant claims and reporting
- Assist with expense and credit card processing
- Assist with reconciling records and tracking expenditure
- Submit invoices for CEO approval and follow up where necessary
- Support general finance administration tasks
IT & Systems Support
- Provide basic IT support (e.g. troubleshooting common issues, liaising with external providers if needed), assist with maintaining internal systems and ensuring data is up to date.
Qualifications and Experience
- Previous experience in an administrative or office support role
- Strong organisational skills and attention to detail
- Experience using QuickBooks
- Proficiency in Microsoft Excel
- Effective use of SharePoint
- Ability to manage multiple tasks and prioritise effectively
- Good communication skills and a professional approach
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