Overview
Team Coordinator — £50,000 – £60,000 + BenefitsWest End, London – Hybrid Working
We’re working with a highly regarded boutique executive search firm with offices in London and New York. Specialising in senior-level appointments across financial services and fintech, they partner with some of the most innovative and influential organisations in the market.
They are looking for a Team Coordinator to join their London office and become a key part of a collaborative and high-performing team.
This is a role for someone who loves keeping things organised, enjoys variety, and takes pride in making sure everything runs smoothly behind the scenes. Supporting a team of consultants, you’ll play a central role in coordinating schedules, managing logistics, welcoming clients and candidates, and helping create a seamless office experience.
No two days are the same, but responsibilities will include:
Responsibilities
- Coordinating domestic and international travel arrangements
- Managing busy and ever-changing diaries
- Organising meetings, conference rooms, and off-site events
- Proactively identifying and resolving scheduling conflicts
- Maintaining CRM records, including logging external meetings and updating contact information
- Tracking business development activity and supporting the wider team with administrative coordination
- Arranging lunches and refreshments for client and candidate meetings
- Processing expenses and managing receipt submissions
- Welcoming guests and ensuring a professional and positive visitor experience
- Supporting the day-to-day running of the office, including meeting room management, supplies, catering, and general office coordination
About You / Qualifications
- 3+ years’ experience in an administrative, coordination, or team support role
- Degree Educated
- Experience supporting senior stakeholders in a fast-paced environment
- Previous experience within executive search, consulting, professional services, financial services, or another corporate environment is highly desirable
- Exceptionally organised with strong attention to detail
- Comfortable managing multiple priorities and changing demands
- Professional, personable, and confident interacting with individuals at all levels, including senior executives and C-suite stakeholders
- A natural problem solver who enjoys being the person people rely on
- Interested in technology and AI tools that can help improve efficiency and ways of working
If you’re a highly organised Team Coordinator who enjoys working with people, thrives in a busy environment, and loves being at the heart of a team, we’d love to hear from you.
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