About The Role
We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high‑end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function.
Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally.
This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high‑profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast‑paced environment, offering hybrid working, bonus and private medical insurance.
Key Responsibilities
- Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance
- Draft, prepare and manage client contracts, consultant agreements and related documentation
- Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates
- Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement
- Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors
- Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions
- Support the production and presentation of proposal materials, portfolios and supporting documents
- Manage contract amendments, updates and extensions throughout the project lifecycle
- Build strong relationships across internal teams and external consultants
Key Skills / Requirements
- 3–5+ years’ experience within bids, proposals, contracts or commercial administration
- Previous experience within architecture, interior design, construction, property or the built environment preferred
- Hospitality sector experience would be highly advantageous, although not essential
- Strong experience preparing proposals, bids, RFP responses or fee submissions
- Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation
- Highly organised with the ability to manage multiple deadlines and priorities simultaneously
- Advanced Microsoft Word and strong Excel skills
- Comfortable working within a process‑driven and documentation‑heavy environment
- InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous
- Strong communication skills and confidence working with senior stakeholders
The Crowd is an equal opportunities employer and agency.
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