Construction Administrator

My client is seeking an experienced and highly organised Construction Administrator to support our construction and project delivery teams. The successful candidate will play a key role in ensuring smooth day-to-day project administration, compliance documentation, and coordination of site information.

The ideal applicant will also be technically confident and knowledgeable in modern AI tools, using them to improve document control, productivity, and communication across projects.

Key Responsibilities

Project & Site Administration

• Chase and track materials and plant deliveries, ensuring timely arrival to site
• Liaise with suppliers, subcontractors, and site teams to resolve delivery and scheduling issues
• Maintain accurate records of delivery notes, purchase orders, and supplier correspondence

Documentation & Compliance

• Compile and manage O&M (Operation & Maintenance) Manuals to handover standard
• Obtain, log, and manage all required certificates, including:
  • Electrical & Mechanical certificates
  • Fire stopping certificates
  • Gas Safe certificates
  • Test & inspection records
  • Ensure all documentation is compliant with UK Building Regulations and project requirements

Health & Safety Documentation

• Create and maintain RAMS (Risk Assessments & Method Statements)
• Create and update CPP (Construction Phase Plans) in line with CDM Regulations 2015
• Ensure all documentation is reviewed, approved, and issued correctly
• Support site teams with audits, inspections, and compliance checks

AI & Digital Workflow Contribution

• Confidently use AI-powered tools (e.g. document drafting, summarisation, compliance checks, data extraction) to improve efficiency
• Support implementation of AI solutions for:
  • Document control
  • Programme tracking
  • Supplier communication
  • Knowledge management
  • Work with senior management to identify opportunities to automate repetitive admin tasks
• Maintain awareness of current AI developments relevant to construction administration and compliance

Skills & Experience

Essential

• Proven experience in a construction administration or document control role
• Strong understanding of UK construction processes and compliance requirements
• Hands‑on experience creating RAMS and CPPs
• Experience compiling O&M Manuals and certification packs
• Excellent organisational and time‑management skills
• Strong written and verbal communication skills

Desirable

• Experience working on commercial or residential construction projects in London
• Knowledge of CDM Regulations 2015
• Familiarity with common construction management platforms (e.g. Viewpoint, Aconex, Procore, Asite)
• Understanding of ISO processes (ISO 9001 / 14001 / 45001)

AI & Technology Skills

• Confident using AI tools such as Microsoft Copilot, ChatGPT, or similar for drafting, analysis, and administration
• Comfortable adopting new digital tools and workflows
• Ability to identify opportunities where AI can improve productivity, accuracy, and compliance
• Strong Microsoft 365 skills (Word, Excel, Outlook, SharePoint, Teams)

Personal Attributes

• Highly organiser and detail-oriented
• Proactive and able to work independently
• Calm under pressure with the ability to manage multiple projects
• Professional, reliable, and adaptable

What We Offer

• Competitive salary (dependent on experience)
• Opportunity to work in a forward-thinking, AI-aware construction environment
• Career progression and skills development
• Supportive team culture

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