Office Assistant

The role

We are looking for a proactive and highly organised Office Assistant to support the day-to-day running of our London office as well as our people operations. This is a varied, hands‑on role ideal for someone with at least 2 years’ experience who is looking to further develop their career within a fast-growing, international environment. You will play a key role in ensuring a smooth employee experience across the full lifecycle, while maintaining a professional, well‑organised office environment.

Key Responsibilities

Office & Workplace Support

• Support the day-to-day running of the London office, ensuring a professional and welcoming environment.
• Manage office duties, including welcoming visitors and handling general enquiries.
• Coordinate mail, deliveries, and couriers.
• Monitor and order office supplies and liaise with suppliers and contractors.
• Support the maintenance of a safe, compliant, and well-functioning workplace.
• Maintain health & safety and compliance records.
• Support with the implementation of office policies and procedures.

Events & Administrative Support

• Support the organisation of internal events, team activities, and company initiatives.
• Assist with client events, including logistics and coordination.
• Provide general administrative support and assist with ad‑hoc projects.

People Administration & Recruitment Support

• Act as the first point of contact for HR‑related queries, providing guidance or escalating where appropriate.
• Manage the HR inbox, ensuring timely responses and accurate record-keeping.
• Support the full employee lifecycle, including onboarding, induction coordination, changes to employment, and off‑boarding.
• Assist with payroll preparation and employee benefits administration.
• Ensure records are accurate, up to date, and compliant with UK GDPR and employment regulations.
• Coordinate interviews and manage recruitment administration via the ATS (e.g. Greenhouse).

HR Operations & Support

• Maintain and update HR templates, policies, and internal documentation.
• Manage the HR team calendar, including key meetings, reviews, and deadlines.
• Continuously improve administrative processes to enhance efficiency and organisation.

About You – Education & Experience

• Minimum 2 years’ experience in HR administration, office coordination, or a similar role.
• Relevant qualification in HR, Business Administration, or similar (preferred but not essential).

About You – Skills & Competencies

• Organisational skills – ability to manage multiple tasks, maintain documentation, and keep office systems tidy.
• Communication skills – clear and professional verbal and written communication; ability to build rapport with stakeholders.
• Problem‑solving – ability to identify issues, escalate appropriately, and support resolution.
• Technical proficiency – comfortable using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office technology.
• Adaptability – able to adjust priorities in a fast‑paced, dynamic office environment.
• Attention to detail & discretion – accurate, thorough, and able to handle confidential information professionally.
• Customer service – friendly and approachable demeanour when dealing with internal and external stakeholders.
• Confidentiality – ability to handle sensitive information with discretion.

What we offer

• Competitive salary (depending on experience).
• Hybrid working environment (3 days in the office).
• Opportunity to grow within a global data & AI consulting company.
• Exposure to both HR and business operations.
• Collaborative and inclusive culture.

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