Position Overview
We are seeking a highly organised and proactive Governance and MDT Coordinator to join our Governance Team at The Harborne Hospital in Birmingham.
Full time, 37.5 hours per week. Fixed term contract until April 2027. Salary up to £30,000 per annum plus pension, health cover, flexible benefits package and opportunities for career development.
Working hours: Monday to Friday, 08:00‑16:00 or 09:00‑17:00 (flexibility required for out‑of‑hours MDT meetings).
Responsibilities
- Coordinate and administer regular MDT and cross‑functional meetings, ensuring effective scheduling, attendance and preparation.
- Prepare agendas, collate documentation and accurately record and distribute meeting minutes and outcomes.
- Track actions, decisions and service progress using internal systems or spreadsheets.
- Communicate clearly with a wide range of stakeholders regarding changes, updates or follow‑ups.
- Ensure timely, accurate data entry to support reporting, audits and service performance monitoring.
- Arrange meeting rooms, technology and catering for meetings.
- Act as the first point of contact for all enquiries related to Governance and Risk; ensure they are acted upon efficiently and to a high standard or fielded appropriately.
- Manage governance‑related data using IT software systems including Datix.
- Administer accurate and efficient data collection, input and management.
- Assist, prepare and contribute to governance reports and output.
- Provide administrative support to the Governance department, including incident and complaints management.
Qualifications
- Previous admin experience within a hospital setting is essential, ideally within an MDT role.
- Strong written and verbal communication skills.
- Excellent organisational skills with the ability to manage multiple priorities effectively.
- High level of accuracy, attention to detail and professionalism when handling confidential information.
- Excellent typing skills.
- Knowledge of medical terminology.
Benefits
- 25 days holiday each year (plus bank holidays), increasing with service; option to buy or sell leave.
- Private healthcare insurance for treatment at our leading hospitals.
- Private pension contribution which increases with length of service.
- Season ticket loan and cycle to work scheme.
- Group life assurance from day one.
- Critical illness cover.
- Enhanced maternity and paternity pay.
- Corporate staff discount for all facilities, including maternity packages at The Portland.
- Comprehensive range of flexible health, protection and lifestyle benefits to suit you.
- Discounts with over 800 major retailers.
Reasonable Adjustments
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we are happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process and in the workplace to anyone that needs them.
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