Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part‑time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation’s brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes.
Job: Temporary Luxury Office Assistant (Part‑Time)
Location: Marylebone, West End
Start Date: ASAP
Duration: 1 Year
Hourly Rate: 14.85 p/h
Hours: Monday – Thursday – 09:00 – 14:00
Key Responsibilities
Office Operations & Concierge Services
- Serve as the primary point of contact for all office‑related services and facilities.
- Assist teams during their office visits, demonstrating excellent service skills.
- Build and maintain strong relationships with the serviced office provider and key personnel.
- Stay updated on new services and events from the serviced office provider to ensure effective promotion.
- Collaborate with office PAs for meeting room setups as required.
Day‑to‑Day Office Support
- Maintain a visible presence in the office through regular floor walks to assist employees and visitors.
- Help manage desk and meeting room bookings in line with company policies.
- Collaborate with HR to gather feedback regarding office space and protocols.
- Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies.
- Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions.
- Organise building passes for employees and visitors.
- Assist in meeting organisation, including gathering requirements and preparation assistance.
- Manage timely ordering of stationery and office equipment as needed.
- Coordinate office storage solutions with external providers.
Employee and Visitor Experience
- Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment.
- Facilitate introductions of new joiners to existing team members during their first few weeks.
- Provide office tours and orientations to new starters and visitors, including Health and Safety training.
- Assist in organising on‑site events to promote team building and cultural occasions.
- Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers.
Health and Safety Support
- Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements.
- Support training and briefings related to Health and Safety responsibilities.
Qualifications and Skills
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Proficient in office software and tools.
- A proactive approach to problem‑solving and customer service.
Why Join Us
This is a fantastic opportunity to be part of a dynamic organisation that values its employees and promotes a positive work environment. If you are passionate about delivering exceptional service and making a difference in the workplace, we want to hear from you!
We are an equal opportunities employer committed to ensuring a diverse and inclusive workplace. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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