Senior HR Admin

Employer: Multi-Academy Trust (MAT) Location: Birmingham Reporting to: Central HR Team

Overview

A Multi-Academy Trust is seeking a proactive Senior HR & Systems Officer to deliver a high-quality, efficient and data-driven HR service supporting central/executive teams. You’ll take ownership of HR data integrity and HR systems, provide insightful reporting, and ensure HR activity is compliant with statutory requirements and safeguarding expectations.

Key responsibilities

• Provide end-to-end HR administration across the employee lifecycle for central/executive teams.
• Coordinate recruitment and selection activity in line with safer recruitment guidance.
• Maintain and audit the Single Central Record (SCR) to ensure compliance and audit readiness.
• Maintain accurate personnel records with strong data integrity and consistency.
• Support HR casework administration: documentation, tracking, reporting, and escalation of trends/risks.
• Act as HRIS “super user”: optimise system use, improve processes, and ensure high-quality data capture.
• Produce regular HR MI (e.g., headcount, absence, turnover, workforce trends, payroll inputs) and present insights to stakeholders.
• Work closely with finance/payroll colleagues to validate starters/leavers/contractual changes/absence data and resolve discrepancies.
• Support school-based HR leads with systems capability, data literacy and best practice.
• Contribute to HR projects and continuous improvement activity.

About you (essentials)

• Solid HR administration experience and confidence using HR systems/portals.
• Experience analysing and presenting HR data/metrics.
• Strong IT skills (especially Excel/spreadsheets) and excellent attention to detail.
• Professional, discreet, and able to maintain strict confidentiality.
• Strong communication and stakeholder management skills.
• GCSE English & Maths (or equivalent).
• CIPD Level 5 (or commitment to work towards).
• Full UK driving licence and willingness to travel between sites.

Desirable

• HR experience within education/schools.
• Degree-level qualification and/or Chartered CIPD membership.
• SAM People and HRIS experience.

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