Legal Secretary – Intellectual Property | Top London Firm
London, City | Competitive Salary + excellent benefits
Ready to take your Legal Secretary career to the next level? We’re working with a highly regarded Patent and Trade Mark firm looking for an experienced Legal Secretary to support an established IP Solicitor team at Partner level.
This is a fantastic opportunity to join a highly professional, collaborative and wholly inclusive environment where your skills will be valued and your role will be truly integral to the team’s success.
The Opportunity
You’ll play a key role in keeping things running smoothly—providing high‑level secretarial and administrative support, while also getting involved in more complex, hands‑on legal tasks. If you enjoy variety, responsibility, and working closely with senior stakeholders, this key position can provide genuine depth and breadth of IP related work.
What you’ll be doing
- Producing high-quality legal documents, correspondence, and agreement work
- Managing inboxes and sending emails on behalf of solicitors
- Handling file management, scanning, and document organisation
- Conducting conflict checks and supporting compliance processes
- Preparing and managing client billing, including complex invoices, debit and credit notes
- Opening and closing files using systems such as Inprotech and CMS
- Keeping on top of key dates, deadlines, and diary management
- Supporting with expenses and day‑to‑day PA duties, including arranging travel, booking flights and diary management.
What they’re looking for
- Proven experience as a Legal Secretary within a law firm
- Strong knowledge or exposure to Intellectual Property
- Excellent typing skills and attention to detail
- Experience with billing in a complex legal environment
- Highly organised with the ability to juggle multiple deadlines
- Confident communicator with strong written skills
- Experience with digital dictation/audio typing
Why apply?
- Join a highly respected and growing IP Solicitor team
- Work closely with a supportive and engaging Partners and Associates
- Varied role with real responsibility from the outset
- Modern systems and infrastructure within a professional, friendly culture
- Fantastic modern offices in The City (London)
Get in touch with James Dawes (jamesd@ejgroup.co.uk) for a detailed role description and more information.
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