Secretary / Administration Assistant, Clinical Engineering
An exciting opportunity has arisen within the Clinical Engineering Department at the Norfolk & Norwich University Hospital NHS Foundation Trust (NNUHFT) for a Band 3 Administration Assistant.
Main duties of the job
We are seeking an organised and detail-oriented Administration Assistant to join our Clinical Engineering team at NNUH. In this role, you will:
- Provide general administrative support to the Clinical Engineering Department. For example, processing monthly servicing schedules and monthly reports of expenditure, maintaining filing and records systems, receiving telephone calls and dealing with them appropriately, handling department correspondence both internally and externally to the trust.
- Raise purchase orders for spare parts, stationery, repairs to equipment and chase outstanding orders.
- Generate and interpret reporting which form the service key performance indicators.
Why Join Us?
- Be a digital enabler in a forward-thinking NHS Trust, driving innovation in medical equipment management and automation.
- Work in a supportive, inclusive environment where your contributions directly enhance patient safety and operational excellence.
Benefits
We can offer you the full range of NHS benefits/discounts and in addition:
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room at NNUH Colney Lane site
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream – access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH Colney Lane site
- Free 24-hours confidential counselling support
- On-site Nursery at NNUH Colney Lane
- On-site cafes offering staff discounts at NNUH Colney Lane
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job responsibilities
- To manage personnel records for the Dept.
- To provide secretarial support for the Senior Staff in the Dept.
- To raise purchase orders for spares, stationary, repairs to equipment etc. When requested, chase outstanding orders.
- Processing of delivery notes, debtor requisitions, invoices and passing these to finance for final actions & payment.
- To enter data into the Trusts medical equipment database and to ensure the data accurate and maintained to a high standard.
- To attend relevant training and educational courses as deemed necessary by the Trust.
- To participate in the staff appraisal and performance review process.
- Any other duties which may be required from time to time by the Trust which would assist in improving the service.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4215 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role
Qualifications
- Maths
- RSA Computing
Experience
- Significant office experience
- Experience gained working in an Engineering background.
Skills
- Ability to deal with all levels of staff.
- Good organisational skills.
- Effective role model, demonstrating NNUH’s PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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