ROLE: Expenses Assistant
LOCATION: Hillsborough, NICONTRACT: Permanent, Part Time (circa 22.5 hours p/w – tba)
Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays)
As GRAHAM continues to grow, we are looking to recruit an Expenses Assistant to join our Finance team. This is a part-time, permanent opportunity, working circa 22.5 hours per week, however we can be flexible and are open to discussing exact working hours to suit the successful candidate.
Based in our Hillsborough Head Office, you will work closely with a range of internal stakeholders along with the wider Finance team. This role offers the opportunity to contribute to a busy and collaborative environment, supporting the effective management of expenses processes across the business.
The successful candidate will have strong communication and organisational skills, with the ability to meet strict deadlines while effectively prioritising their workload. Excellent numerical ability and solid IT skills are essential, particularly in MS Excel. A keen eye for detail is key to success in this role and while experience within the construction industry would be advantageous, it is not essential.
The Expenses Assistant duties will include but not be limited to the following:
- Review and process employee expense claims verifying that receipts match the claimed value.
- Ensure claims comply with company policy.
- Review the VAT treatment of submitted expense claims to ensure they align with UK and Ireland regulatory requirements.
- Reconcile company credit card statements to the expense claims, investigating and resolving any differences.
- Answer employee expenses queries.
- Train employees in the use of the expenses system.
- Undertake any other duties which may be required by management.
This job description is intended to give the post holder an appreciation of the role envisaged for the Expenses Assistant and the range of duties to be undertaken.
It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Competencies
Essential
- Minimum of 5 GCSE’s or equivalent including Maths and English (Grade C or above)
- Have a minimum of two years’ experience in a similar role
- Possess strong communication and organisational skills
- Have the ability to work to strict deadlines, prioritising and planning workload
- Ability to manage sensitive data with complete discretion.
- Have excellent attention to detail
- Working knowledge of UK & Ireland regulatory requirements (eg VAT)
- Possess good IT skills and a working knowledge of excel
- Be a good team player
Desirable
- Knowledge of a construction environment
- Experience with automated expense management software like SAP Concur.
- Driving Licence
Our Commitment:At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
- Email: (email protected)
- Phone:
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:
- Email: (email protected)
- Phone:
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application below.
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