PA to CEO and Trust Senior Administrator

An exciting opportunity to support the Leadership Team of Wren Academies Trust as PA to the CEO.

The role of the PA is to provide high‑level executive and governance support to the CEO, robust governance processes, and Trust‑wide compliance. The role includes clerking the Board of Directors’ meetings, overseeing policy management and reporting, and supporting central administrative functions including HR, finance and data protection.

Key Responsibilities

Executive Support to the CEO

• Provide a comprehensive, confidential PA service to the CEO
• Manage complex diary coordination, communications, and prioritisation
• Prepare reports, presentations, and briefings
• Undertake research and support strategic initiatives and Trust priorities

Governance and Clerking

• Clerk the Trust Board and Committee meetings, prepare agendas/papers, and produce high‑quality minutes
• Track actions and ensure timely follow‑up
• Maintain strong communication between Members, Trustees, and executive leaders
• Stay up to date with current and emerging best practices in this area, and proactively provide recommendations for consideration by the Trust Business Manager, Finance Director, and CEO

Governance Compliance

• Ensure compliance with the Academy Trust Handbook, ESFA, Companies House, and Charity Commission
• Maintain statutory registers and governance records
• Oversee returns, audits, and governance documentation
• Ensure compliance with GIAS (Get Information About Schools) requirements, including the accurate maintenance and timely updating of Director information, and coordinate the onboarding and offboarding processes for Directors.
• Liaise with the Trust’s website administrator to ensure the Trust section of the Academy website is accurate and regularly updated

Trust Policy Compliance (Responsible Owner)

• Lead and manage the Trust‑wide policy compliance framework, ensuring all statutory and non‑statutory policies are current, approved, consistently managed, and aligned with regulatory requirements
• Develop, implement, and maintain a centralised policy lifecycle process, including creation, consultation, approval, publication, review, and archiving
• Act as the central coordination point between the Trust and academies, providing guidance on compliance requirements, supporting policy implementation, leading audits and compliance checks, and ensuring clear accountability for Trust‑wide and locally delegated policies

Trust Administration and Central Team Support

• Support HR and Finance functions with administrative and project work
• Contribute to Trust‑wide strategic projects and consultations
• Coordinate and draft responses to external bodies
• Assist with Data Protection Officer (DPO) processes, including subject access requests and GDPR compliance
• Provide comprehensive HR administrative support, including professional minute‑taking at formal HR meetings (e.g. investigations, hearings, consultations) and drafting and issuing correspondence

General Administration

• Maintain accurate records and document systems
• Support Trust events and stakeholder engagement
• Ensure consistency and professionalism in all Trust documentation
• Provide flexible support across the central team

Professional Behaviour

• Maintain high standards of professional behaviour towards colleagues and students
• Lead by example and follow the Academy’s dress code and code of conduct
• Carry out duties in a friendly, helpful and professional manner
• Have a flexible approach and be prepared for the unusual
• Uphold and actively support the Trust’s policies and procedures on the safeguarding of young people

Assessment

• Continue personal development as agreed in performance management
• Engage actively in the performance review process
• Address the performance management targets set by the line manager

Other Specific Duties

• Carry out tasks (e.g. break/lunch duties) which help build relationships between all staff and students
• Play a full part in the life of the Academy community, support its distinctive aim, ethos and policies, and encourage staff and students to follow this example
• Support the Academy in meeting its legal requirements as a Church School
• Maintain an excellent record of health, attendance and punctuality

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