As Office Manager at Emixa, you will be responsible for ensuring the smooth day‑to‑day running of our office, creating a professional, welcoming, and well‑organised environment for employees, customers, and visitors. Acting as the first point of contact for the business, you’ll play a key role in supporting our teams and maintaining an exceptional workplace experience.
This is a fully office‑based position and requires attendance in the Solihull office five days per week.
Key Responsibilities:
Reception & Visitor Management
Welcome visitors, customers, and suppliers, ensuring a professional and positive experience.
Manage reception, incoming calls, deliveries, and visitor sign‑in processes.
Coordinate meeting room bookings and ensure meeting spaces are prepared and presentable.
Office Administration
Provide general administrative support to the business.
Manage office supplies, stationery, and refreshments, ensuring stock levels are maintained.
Support the onboarding of new employees, including preparing workspaces and office inductions.
Assist with arranging travel and accommodation bookings when required.
Office & Facilities Coordination
Ensure the office remains clean, organised, safe, and fully operational.
Liaise with landlords, contractors, and suppliers regarding maintenance and facilities issues.
Coordinate office repairs, equipment maintenance, and service visits.
Manage parking allocation and other office facilities requirements.
Health & Safety
Support office health and safety requirements, including new starter inductions.
Act as Fire Warden and First Aid Officer (training provided if required).
Assist in maintaining compliance records and ensuring a safe working environment.
Meetings & Events Support
Coordinate refreshments, room setup, and logistics for internal meetings, customer visits, and training sessions.
Support office‑based events and team activities.
Skills & Experience
Previous experience in an office administration, reception, office coordinator, or office manager role.
Excellent organisational and multitasking skills.
Strong communication and interpersonal skills.
Friendly, professional, and customer‑focused approach.
Proficient in Microsoft Office applications.
Able to work independently and take initiative.
Reliable, approachable, and highly organised.
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