We are looking for a central “hub” for our team—someone who loves the puzzle of resource management and has a keen eye for financial detail. You will own the flow of work across the agency, ensuring our consultants are effectively utilised while supporting our finance function to keep projects on track financially.
Responsibilities
- Taking a commercial approach to prioritising and allocating capacity across competing demands, including sales, delivery and internal commitments.
- Managing the end‑to‑end resourcing process, matching the right consultants to the right projects based on skills and availability.
- Leading weekly resourcing meetings to identify capacity risks, bottlenecks or under‑utilisation.
- Acting as the bridge between the sales team (incoming work) and the delivery team (current capacity).
- Maintaining and optimising our resource management tools to ensure a single source of truth for all project scheduling.
- Owning the resource utilisation reports, providing a forward‑looking view to give the leadership team the information to make resourcing, recruitment and strategy decisions.
- Monitoring project burn rates to alert project managers when budgets run ahead of plan.
- Tracking and maintaining oversight of budget adjustments, ensuring any changes are appropriately approved.
- Supporting cash collection by tracking aged debtors and following up on overdue invoices.
- Assisting with project invoicing and tracking expenses against project budgets.
- Managing the purchase ledger, ensuring supplier invoices are processed in a timely manner.
- Supporting the month‑end process by ensuring all consultant timesheets are accurate and submitted on time.
- Providing general financial administrative support.
Qualifications
To be successful in this role you would need the following attributes:
- Agency experience: proven experience in a traffic, resourcing, or project management role within a fast‑paced agency or professional services environment. You should be able to show improvements in KPIs under your watch.
- Organisational mastery: a track record of juggling multiple priorities and projects without dropping the ball. You love refining the tools and software you use, including AI and automation, to make continuous improvements.
- Numerical accuracy: strong attention to detail with experience in basic financial administration or budget tracking.
- Commerciality: you understand the balance required to achieve our business sales objectives whilst meeting our utilisation expectations and ensuring our team are well supported.
- Communication skills: you are a people person with a knack for building relationships and the confidence to negotiate resource conflicts across different teams.
- Growth mindset: you are excited by the opportunity to join a high‑performance, purpose‑driven team and are comfortable evolving as the business grows.
- Pace & ownership: comfortable operating at pace in a growing business, managing a portfolio of clients and projects.
In Your 100 Days
- Be paired with a dedicated guide and mentor to accelerate your integration and professional development.
- Go through our onboarding programme with training across all our sustainability services.
- Join our fortnightly personal growth sessions and Friday checkout.
Location
Ideally you will be within commuting distance of our London office (Waterloo) and attend the office at least twice per week.
Working Hours
We believe in flexible working hours to better suit personal lives while being considerate of each other and our clients. We generally work office hours but trust each other to make fair decisions. We are also open to discussing part‑time work arrangements.
Benefits
- 25 days annual leave per year pro‑rata.
- An extra day of annual leave for your birthday.
- Option to swap up to two bank holidays per year to suit your religious/cultural/family/personal needs.
- £500 per year professional development budget.
- Two days per year professional development time to support your continuous learning and career advancement.
- £200 per year wellbeing budget.
- £200 home office setup budget.
- Employee assistance programme.
- Wellbeing and benefits platform.
- Bupa health insurance.
- Cycle to work scheme.
- Work from anywhere for 4 weeks a year.
- Financial coaching (Bippit).
- …and a roadmap for future benefits as we grow.
Seismic recruits, employs, trains, compensates and promotes regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a world‑class team and we know we need a diverse mix of talented people doing their best work.
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