Assistant Company Secretary

Job Description

Company Secretary Assistant | Insurance Firm | London (Hybrid)

This is a fantastic opportunity to join a top international insurance firm in London as a Company Secretary Assistant. This role is perfect for an accomplished expert seeking cross-jurisdictional responsibility over key Irish, Australian and UK operations while working closely with a supportive senior leadership team.

Perks & Benefits:

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• Flexible Hybrid Working: 3 days onsite in London, with 2 days working from home
• Salary: Up to £60k depending on experience
• Pension & Security: Highly competitive, non-contributory defined contribution pension scheme and life assurance at 10x salary
• Generous Time Off: 25 days’ annual leave (increasing with service), bank holidays and an extra office closure on Christmas Eve
• Professional Growth: Full company funding for professional qualifications and continuing professional development
• Strong Incentives: Annual performance-based bonus scheme alongside exceptional income protection and enhanced parental leave policies

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Key Responsibilities:

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• Cross-Border Governance: Provide end-to-end Company Secretariat support and advisory to the Irish and Australian Boards and Committees
• Meeting Management: Independently manage and attend high-level board, committee and executive meetings, producing comprehensive minutes to tight time scales
• Board Portal Ownership: Orchestrate and circulate complex board and reporting packs globally via Diligent and Diligent Entities
• Action & Compliance Tracking: Drive corporate accountability by recording, reporting and monitoring all board actions and conflicts of interest to completion
• Framework Alignment: Embed and enhance the Company Secretariat Manual, governing policies and committee Terms of Reference across international entities
• Stakeholder Liaison: Act as a central point of contact for Directors, executives, internal teams and external auditors to ensure seamless annual audit support

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About You:

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• Industry Expertise: Solid experience within a legal, governance, or corporate secretarial environment, with a distinct advantage if coming from the insurance market
• Technical Proficiency: Exceptional minute-taking skills and advanced competence in Microsoft Office and dedicated entity management software (Diligent)
• Communication Skills: Fluent written and verbal English with a clear, analytical approach and the ability to build strong relationships at executive and group levels
• Autonomy & Delivery: Highly organised and proactive, with the ability to manage your own workload, anticipate complications and hit deadlines with minimal supervision
• Professional Discretion: Meticulous attention to detail with an absolute commitment to confidentiality and protecting the interests of the wider group

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