The Opportunity
We have a vacancy for a Compliance Administration Assistant within our legal Compliance team.
This role provides an excellent opportunity to work in a friendly and fast‑paced law firm that continues to grow. The role will be part of a small team and is focused on providing legal compliance support to our team of Lawyers and their legal support staff, ensuring high standards of client care while meeting the demanding requirements of our regulator.
We are seeking candidates who have previous administration experience in a professional services or legal setting. The candidate should have excellent time management, organisational and IT skills. Attention to detail is essential, as is the ability to communicate in both written and verbal formats. We are looking for candidates who are keen to learn new skills and develop their professional knowledge and competence.
The role will suit those with a positive and flexible approach, who thrive under pressure and who take delight in delivering solutions to challenging problems. You should be able to work independently and as part of a team.
The role
This is an important role as there are numerous activities that require compliance oversight and management to ensure that others (including the Head of Compliance, the Compliance Officer and the firm’s Compliance Officer for Legal Practice) are able to undertake their roles in appropriate timescales. The role will normally have the following responsibilities:
- Provide day‑to‑day support to the Head of Compliance and the Compliance Officer.
- Provide support to other senior members of the senior leadership team if needed.
- Assist with keeping Compliance team records accurate and up to date to comply with regulatory requirements.
- Assist with maintaining the firm’s records on public registers e.g., SRA, Law Society, Data Protection etc.
- Review, update, and maintain Compliance team user manuals and policies.
- Assist with preparation and conduct of regulatory audits such as Lexcel and ISO9001.
- Assist Legal Departments with compliance information for renewal of panel memberships and accreditations.
- Maintain the internal Complaints and Data Protection Registers.
- Act as first point of contact for any data breaches.
- Lock and unlock files.
- Assist with conflict checks and complaint chronologies.
- Assist with the annual PII renewal, practising certificate bulk renewal, AML data collection and bi‑annual SRA diversity data collection.
- Oversee the use of the Access Computer Based Training system (used by the firm for regulatory and CQS training), setting up new colleagues on relevant pathways, dealing with user enquiries, issuing training, and running monitoring reports.
- Issue lists for file reviews, corrective actions and run monitoring reports.
- Check and review outstanding client onboardings (ID checks).
- Oversee the CQS process in terms of setting up new colleagues with the Law Society, dealing with user enquiries, collating information and dealing with wider annual re‑accreditation.
TeamSpire
Spire Solicitors LLP is one of the largest legal firms in the region. With our head office in the heart of Norwich city centre, we also boast an unrivalled regional presence across the county, with offices in market towns throughout Norfolk including Attleborough, Aylsham, Dereham, Diss, Watton and Wymondham.
We offer a comprehensive range of legal advice and pride ourselves on the firm’s culture built upon our values: Trust, Responsibility, Client‑Driven, People Matter and Teamwork. We think this results in a friendly place to work and our wellbeing initiatives are designed to enhance the working lives of those in the firm.
We welcome and encourage applications from those who are looking for flexibility, a great work‑life balance and need working hours that don’t always fit into the traditional 9‑5.
Benefits
- Healthcare cash plan
- Contributory pension scheme (after 3 months of service)
- 25 days’ annual leave (FTE) plus bank holidays
- 2 annual self‑care days (1 day per 6 months)
- Discretionary firm‑wide bonus schemes
- Enhanced family‑friendly policies
- Holiday purchase, electric car, and car parking salary sacrifice schemes
- Personal development plan to support your career
- Internal wellbeing champions to support mental health and wellbeing within the firm
- Agile/flexi working policy
- Staff events
- A collaborative and engaging company culture
Equal Opportunities
Spire Solicitors LLP is an equal‑opportunity employer with all applicants considered for interview and potential subsequent employment without regard to disability, gender identity, race, sex, sexual orientation, or any other legally protected status.
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