Admin Assistant
Help everything run smoothly behind the scenes.
About
At BHVA, we use creativity to break barriers, build confidence, and help people move forward.
We’re looking for an organised, reliable, and people‑focused Admin Assistant to support the day‑to‑day running of our growing business.
Quick Facts
- Salary: £12,350 per year
- Hours: 25 hours per week
- Working Pattern: Monday – Friday, 9.30am-2.30pm
- Contract: Part‑time, term‑time only (38 weeks)
- Location: BHVA Studios, Kettering
Why This Role Matters
This role helps everything run smoothly behind the scenes. You’ll support communication, organisation, bookings, systems and day‑to‑day operations – helping create a consistent, warm and professional experience for students, families, schools, partners and the wider BHVA team.
What You’ll Be Doing
- Managing incoming enquiries by email, phone and internal systems
- Processing booking registrations and payments accurately
- Maintaining records across systems and databases
- Supporting schedules, staffing and room usage
- Preparing invoices, confirmations and key communications
- Monitoring attendance and following up where needed
- Supporting onboarding for new students and clients
- Assisting with reporting, data entry and document preparation
- Maintaining organised digital filing systems
- Liaising with tutors and team members to keep information flowing smoothly
- Supporting general administration as required
Who This Role Suits
- Organised and detail focused
- Calm under pressure
- Warm and professional with people
- Confident using systems or quick to learn new ones
- Able to manage priorities
- Proactive and dependable
- Someone who enjoys helping a team succeed
This Role May Not Suit If
- You dislike admin systems or processes
- You prefer highly repetitive work only
- You struggle switching between tasks
- You dislike working in a small, hands‑on team environment
What Success Looks Like
- Enquiries handled confidently and warmly
- Bookings processed accurately
- Systems kept organised and up to date
- Smoother internal communication
- Families and partners receiving a great experience
- Directors and tutors feeling well supported
Pay & Benefits
- Salary: £12,350 per year
- Hours: 25 hours per week, Monday to Friday, 9.30am-2.30pm
- Contract Type: Part‑time, term‑time only (38 weeks per year)
- Additional Benefits: Paid monthly across 12 equal instalments, pro‑rata holiday entitlement (taken during school holiday period), auto‑enrolment pension (subject to eligibility), opportunity to grow within a developing organisation
Recruitment Timeline
- Applications Close: Monday 1 June at 5pm
- Interviews: Tuesday 8 June
- Start Date: September
Inclusive Recruitment
We are committed to creating an inclusive workplace. We welcome applicants from all backgrounds and experiences.
If you need any adjustments during the application or interview process, please let us know. We’ll support where we can.
Safer Recruitment
As BHVA works with children and young people, successful applicants may be subject to safer recruitment checks, including references and DBS requirements where appropriate.
Apply Now
If you love helping good things run well, we’d love to hear from you.
To apply, please complete the online form and upload your CV. Prefer email? Email your CV and a short cover letter to hello@bhva.co.uk. Subject line: Admin Assistant Application – Your Name.
Contact
Email: hello@bhva.co.uk
Phone: 01536 691540
Mobile: 07488 899720
Address: The Yards, Market Street, Kettering, NN16 0AH
#J-18808-Ljbffr…