Fleet Operations Coordinator
The Fleet Operations Coordinator acts as the operational backbone for global fleet enablement activities. The role combines coordination, logistics, compliance management, training administration, and process improvement.
Key responsibilities:
Fleet Operations Coordination
Coordinating administrative workflows across global fleet operations
Acting as a central liaison between Fleet Ops, Field Engineering, Finance, and Training
Managing shared operational inboxes and calendars
Supporting standardisation of operational processes across regions
Training & Onboarding Administration
Scheduling and coordinating training sessions
Managing attendance, onboarding schedules, reminders, and certifications
Preparing and distributing training materials
Tracking mandatory and compliance training completion
Maintaining accurate training records and databases
Compliance & Documentation
Maintaining fleet documentation such as insurance, registrations, and MOTs
Supporting audit readiness and operational reporting
Ensuring operational records remain accurate and compliant
Vendor & Financial Coordination
Coordinating vendors for maintenance, logistics, and training
Supporting invoice tracking, reconciliation, and procurement
Managing operational consumables and fleet-related assets
Fleet Logistics & Operational Support
Supporting vehicle logistics, demos, repairs, and replacements
Assisting with incident documentation and operational reporting
Identifying inefficiencies and driving process improvements
Communications
Coordinating operational updates across teams
Supporting newsletters and internal communications
Helping Recruitment coordinate assessment days where needed
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