Executive Assistant

St Paul’s Girls’ School – an extraordinary and historic institution focused on nurturing creativity, curiosity, and a love of academic discovery – is seeking a highly motivated Executive Assistant to provide exceptional administrative and organisational support to the High Mistress.

Key Responsibilities

• Proactively managing the High Mistress’s diary, prioritising commitments and anticipating needs accordingly, and organising travel arrangements.
• Acting as the first point of contact for all communications to and from the High Mistress, ensuring professionalism and discretion at all times.
• Preparing agendas, briefing papers, reports and presentations for internal and external meetings and minuting meetings as required.
• Maintaining electronic filing systems and confidential records related to governance, safeguarding, and compliance.
• Acting as the High Mistress’s representative and liaison point across key departments and working closely with a range of teams to coordinate the High Mistress’s involvement in relevant events and initiatives.
• Working closely with HR and administrative teams to support staff recruitment processes.
• Drafting and quality assuring correspondence and newsletters.
• Working with the Marketing and Admissions teams to support promotional activities and events.
• Representing the High Mistress in communications with parents, governors, professional bodies, and partner institutions.

Skills and Experience

• Extensive experience working as a PA/EA to a senior executive.
• Excellent interpersonal skills with the ability to work with a wide range of stakeholders.
• Discretion and integrity in handling sensitive information.
• Proactive, flexible and solutions-focused, with strong initiative and attention to detail.
• Exceptional organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft packages and a willingness to master new systems.
• Ability to work with enthusiasm and cheerfulness in a dynamic and fast-paced environment.
• Experience within the independent (or wider) education sector (desirable).
• Private health insurance.
• Season ticket loans.
• Access to school leisure facilities.
• Bike2Work Scheme.
• Life assurance cover benefits.
• Employer pension contributions administered by Aviva.
• Free school lunches.
• Employee assistance and counselling services.
• DSE eye tests.
• Fee reduction for children of staff.
• CPD and funding for further studies.

Salary: Competitive, based on qualifications and relevant experience.

Hours: Full-time, 40 hours per week (8.00am to 5.00pm plus a one-hour unpaid lunch break), 52 weeks per year.

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