Legal Secretary

Position Overview

Our client, an established legal practice in Witney, is seeking a Legal Secretary to join its busy Private Client team. This role will provide comprehensive secretarial and administrative support to a fee earner and the wider team. The role is ideal for career secretaries/assistants, as well as graduates looking for an introduction into law. It is primarily office-based, with the possibility of full-time or part-time arrangements. A genuine interest in Private Client work, including Wills, Powers of Attorney, Probate, and Estate Administration, will be advantageous.

Key Responsibilities

• Audio typing and transcription of legal documents
• Providing administrative support, including file opening, document production, filing, archiving, file retrieval, photocopying, email management, cheque requests, and post handling
• Typing both standard and bespoke correspondence
• Drafting documents using precedents and templates in accordance with fee earner instructions
• Acting as a point of contact for clients by telephone and in person, responding to enquiries professionally and efficiently
• Arranging and scheduling meetings, appointments, and diary commitments
• Running monthly bills, diarising payments, and carrying out follow-up actions
• Assisting with additional duties as required to support the team

Knowledge, Skills & Experience

• Previous experience as a Legal Secretary or Legal Assistant within a Private Client team is desirable but not essential.
• Excellent organisational skills with the ability to prioritise workloads effectively
• Ability to work accurately and efficiently under pressure and to tight deadlines
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience using legal case management systems is desirable
• Strong written and verbal communication skills
• High level of attention to detail
• Professional and confident presentation

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