Oxford Botanic Garden & Harcourt Arboretum is seeking an organised and proactive Events Officer to support the delivery of our commercial events, fairs and seasonal activities, helping to generate income while maintaining the integrity and reputation of the Department.
Employment Details
This is a full‑time, fixed‑term position, working 36.5 hours per week until 31 August 2027 covering a period of maternity leave. Part‑time applications (0.8 FTE) would be considered. Remote working may be possible for up to one day per week. The role requires flexibility and willingness to work occasional evenings, weekends and Bank Holidays during event delivery periods.
Key Responsibilities
- Support the planning and delivery of the commercial events programme, with particular focus on the Christmas Fair and other seasonal activities.
- Coordinate event logistics and liaise with suppliers, contractors, exhibitors and clients to ensure successful events across both the Botanic Garden and Harcourt Arboretum.
- Prepare and maintain event documentation, including supplier agreements, schedules, function sheets and risk assessments.
- Monitor budgets and invoicing processes.
- Collaborate with colleagues across front of house, catering, retail, security and operational teams.
- Contribute to a varied programme of weddings, corporate hospitality receptions, fairs and other commercial events.
About You
Minimum A‑level standard education (or equivalent) and demonstrable experience supporting or delivering public, seasonal or commercial events such as fairs or festivals.
- Highly organised with excellent administrative skills and the ability to manage multiple priorities and deadlines effectively.
- Experience coordinating projects or events within agreed timescales and budgets.
- Strong communication and interpersonal skills to build positive relationships with colleagues, suppliers and external stakeholders.
- Confident using Microsoft Office applications and able to work collaboratively as part of a team in a fast‑paced environment.
Benefits
- Excellent contributory pension scheme
- 38 days of annual leave
- Comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Oxford University’s staff and students come from all over the world, and they proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family‑friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
Oxford University is committed to ensuring that recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or would like adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
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