HR & admin assistant

Training Allowance: £22,914 (Equivalent to London Living Wage)

Location: London

Start date: July 2026

Contract duration: 1 year

Working hours: 10am – 6pm, Monday to Friday

Closing date for applications: Sunday 5th July 2026

Key activities:

• Assist the General Manager across all HR administration and staff training
• Work with the Executive Assistant on organisational wide administration
• Assist the Artistic team and Operational team with departmental administration
• Maintain a good working environment for staff at Stratford East

Responsibilities

HR

• Assist the General Manager across HR administration to ensure all contracts and personnel records are filed and kept up to date on BreatheHR, in line with GDPR policy
• Keep permanent, casual and freelancer staff lists up to date for our website
• Liaise with the Marketing and Communications team and proof press releases and marketing assets and website to ensure information aligns with schedule and staff lists
• Assist the General Manager with keeping BreatheHR updated with any notes and actions from appraisals/probations/reviews
• Assist the General Manager to keep the theatre’s personnel records maintained, updated and stored, including job descriptions, monitoring sick and annual leave
• Draft offer letters, contracts, new starter forms, formal notices of termination and pay rise letters for approval by the General Manager
• Assist across recruitment processes, creating application packs, placing recruitment ads, processing applications, coordinating interview logistics and communicating with applicants
• Liaise with HR consultant as necessary to coordinate meetings when providing professional HR support
• Collate equal opportunities data for the workforce and provide information for Board and funding reports including Arts Council England Annual Survey
• Attend and note HR meetings when required – including disciplinary and grievance meetings
• Assist the General Manager with administrating DBS checks for roles where this is required
• Assist artistic team with drafting and proofing production contracts when required
• Assist Executive Assistant with arranging staff leaving gifts and hospitality

Administration

• Coordinate room bookings and keep the booking log up to date
• Update and print building sign‑in sheets
• Order office supplies, stationery and green room consumables
• Co‑ordinate staff training including first aid, health and safety, fire drill, front of house training
• Co‑ordinate staff events including away days and socials
• Collate and upload Arts Council England annual submission data
• Assist Health & Safety Committee and Environmental Committee meetings, including circulations and minutes
• Deputise for Executive Assistant when on leave to assist the Executive Team with meetings and administrative tasks
• Assist artistic team with greeting meeting guests and on auditions
• Maintain offices and ensure green room is tidy with regular dishwasher cycles
• Assist operational team administratively when needed
• Respond to general enquiries and complaints and answer calls on the main administration line
• Sort and distribute incoming and outgoing mail daily
• Occasionally cover box‑office desk when required
• Uphold confidentiality involving sensitive data
• Draft monthly front‑of‑house and casual newsletter to keep team updated
• Proof documents on behalf of the operations team
• Work with Rader Committee (staff accessibility and disability group) to ensure building accessibility
• Assist on press night and event administration when required

Environment

• Assist GM to monitor and update the Sustainability Action Plan
• Assist Head of Operations and General Manager with environmental data collection and reporting
• Support changes in behaviour and equipment to improve carbon footprint

Wider Organisational Support

• Assist Associate Artistic Director and Producer with Royalty Scheme delivery, newsletters and general management
• Assist Development Team with delivery of events, meeting and greeting guests
• Familiarise with and abide by all Stratford East Company Policies including Equal Opportunities, Dignity at Work and Health and Safety policies
• Undertake any other duties as appropriate to the post

Knowledge, skills and experience

Essential

• Understanding of handling confidential and sensitive information
• Office 365 proficiency (Word, Excel, Outlook)
• Strong organisational skills
• Ability to multi‑task
• Excellent verbal and written communication skills
• College‑level education with good written and verbal communication and basic maths

Desirable

• A keen interest in theatre
• Interest in sustainable working practices

Additional information

This opportunity is open to individuals from groups that are under‑represented in the creative industries, including but not limited to Black, Asian or ethnically diverse backgrounds, disabled people, people with the characteristic of gender reassignment, those from lower socioeconomic backgrounds, carers and asylum seekers.

The successful candidate will also participate in a Creative Access support programme that sits alongside workplace training, including induction training, monthly masterclasses, wellbeing support, buddying/mentoring and more.

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