Finance Assistant

We are seeking a Finance Assistant to join our Finance team and provide effective support across the accounts payable function. This role will help ensure supplier invoices, payments, credit card transactions and related finance administration are processed accurately, efficiently and in line with internal procedures. Part-time or full-time working arrangements will be considered.

Key Responsibilities

• Process supplier invoices, subcontractor invoices, credit notes and payment requests accurately and in a timely manner.
• Process subcontractor invoices under the CIS scheme, with training provided where required.
• Match invoices to purchase orders, delivery notes and approvals, escalating discrepancies where required.
• Maintain the accounts payable inbox and respond professionally to supplier and internal queries.
• Assist with preparing payment runs and support the reconciliation of supplier statements.
• Assist with company credit card administration, including receipt collection, coding, transaction review and monthly reconciliations.
• Support month-end processes by ensuring accounts payable records are complete, accurate and up to date.
• Maintain accurate records in finance systems and spreadsheets.
• Liaise with colleagues across the organisation to resolve invoice, purchase order, subcontractor and credit card queries.
• Support audit requests and assist with general finance administration as required.
• Contribute to continuous improvement of accounts payable processes and controls.

Skills and Experience:

• Experience in accounts payable, purchase ledger or finance administration.
• Strong attention to detail, accuracy and good organisational skills.
• Confident communicator with a professional approach to queries.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook; experience with Sage or Xero would be desirable.
• Construction industry experience and AAT study or qualification are desirable but not essential.

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