HR Administrator
My client is a leading not-for-profit organisation and they are currently seeking a HR Administrator to join their team based in Newry.
This is a Full-Time, Temporary Position – with an immediate start. Initially for three months, potential for a permanent job.
Working hours: Mon – Fri 8.30am – 4.30pm or 9am -5pm (flexible to offer slightly less hours for the right candidate)
With an hourly rate of £14.09 per hour.
Job Role:
You will be responsible for assisting the HR Manager in providing a high-quality HR Service to the business and other relevant stakeholders. This will include acting as a first point of contact for all HR related queries and administration and triaging complex queries to the HR Manager.
Essential Criteria:
- A minimum of 6months’ HR administrative experience working in a busy office environment responding to enquiries by telephone, e-mail and in person or Level 3/5 CIPD graduate.
- A minimum of 5 GCSEs (Passes (A-C) including English language and Maths or equivalent).
- IT proficient with the use of Microsoft Office.
- Understanding of HR processes.
- Experience of maintain HR records such as absence/maternity.
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload while adhering to strict deadlines.
Main Duties and Responsibilities:
- Provide advice to managers and staff throughout the organisation on a full range of Human Resources issues including Terms & Conditions, Employee Wellbeing initiatives, Policies and Procedures.
- Support the HR Manager in the implementation and delivery of a Human Resource strategy to achieve core objectives.
- Oversee the recruitment process from Job Advertisement through to onboarding.
- Provide accurate and timely data to Payroll & Finance Officer for monthly payroll – new starter information, leavers data, maternity leave etc.
- Be responsible for the maintenance of both electronic and paper-based filing systems. This includes safe storage, retrieval, retention and disposal.
- Ensure the full and effective use of the HRIS. Support the teams to develop their skills, knowledge and use of the system.
- Assist in the administration and implementation of administrative systems within the business.
- Organise and maintain HR templates, personnel records, HR documents and update internal databases.
- Issue and manage HR related documentation including contracts of employment.
- Assist the HR Manager in collating data related to annual Fair Employment Monitoring, ensuring accurate and timely returns.
- Create regular reports and presentations on HR metrics (e.g., turnover/absence rates) for the HR Manager and for Board meetings.
- Support the HR Manager and suggest changes or improvements to increase accuracy, efficiency, and cost reduction.
- Ensure employment law and other relevant legislation is adhered to.
- Provide high quality routine HR administrative support ensuring the effective operation of systems and procedures including the maintenance of all employee files and trackers.
- Attend meetings and take notes at meetings as required of the role. Where appropriate minute/note HR related meetings as required.
- Support HR Manager to ensure compliance with policies and procedures to include timely communication of all relevant policies and procedures that ensure compliance with statutory requirements.
Skills:hr administrator hr admin administrator CIPD LEVEL 3
WHJS1_NI
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